Admin assistant • usa
We are seeking an organized, dependable Administrative Assistant to support our office team, caregivers, and clients.This role is ideal for someone who enjoys helping others, communicating by phone... Show more
IES Commercial Inc dba IES Electrical.This position is not eligible for visa sponsorship or work authorization support.Candidates must be authorized to work in the United States on a full-time basi... Show more
We are seeking an Admin Assistant and Accounting Assistant to join our team.In this role, you will be responsible for the timely and accurate processing of customer payments.Your duties will includ... Show more
We are seeking a detail-oriented and highly organized Administrative Assistant to support day-to-day operations and ensure efficient office functioning.The ideal candidate will handle a variety of ... Show more
We are a home care agency located in downtown Honolulu.We are looking for a reliable, positive, compassionate professional to join our office staff.This position will play an integral part in all a... Show more
Answer and direct phone calls, emails, and visitors.Schedule appointments, meetings, and maintain calendars.Prepare, organize, and file documents and records.Perform data entry and maintain accurat... Show more
The Administrative Assistant provides support in all administrative tasks.This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staf... Show more
Administrative Assistant / Front Desk Agent.Help Keep The Cantio Organized—and Make Every Guest Feel Welcome.The Cantio | Tapestry Collection by Hilton | Muncie, Indiana.A role where your people sk... Show more
Mitigation Administrative Assistant.Swift Restoration, LLC dba SERVPRO.Mitigation Administrative Assistant.The ideal candidate will have prior experience working in the restoration, insurance, miti... Show more
Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling of p... Show more
The Ghoman Group | Indianapolis, Indiana.Rockville Road, Indianapolis, IN 46224.The Ghoman Group is seeking a highly organized, proactive, and experienced.The ideal candidate will possess strong ad... Show more
Nubble Site Solutions, Precision ProFile, NextDayGPS and SiteBoss are tightly integrated small businesses with shared ownership based out of Southern Maine.The businesses work hand in hand to manuf... Show more
Work Schedule: 9am – 5:00pm (Mon- Fri).Maintain accurate employee personnel files and update caregiver records, certifications, licenses, and other HR documentation.Coordinate the onboarding proces... Show more
Are you the person who makes people feel welcome the second they walk in the door?.Gameday Men's Health is looking for a warm, organized, detail-driven Front Desk Coordinator to be the first face o... Show more
BOOKKEEPER / ADMINISTRATIVE ASSISTANT:.Collaborating with Dealership CFO on Accounting functions/duties.Coordinating Office Schedule with Office Manager and Part-time Secretaries.Distributing incom... Show more
At Crimson Heights, our mission is to help teens and young adults with social, emotional and behavioral challenges move closer independence.Crimson Heights provides in clinic and community-based be... Show more
The Front Desk / Administrative Assistant is the first point of contact for our clients and plays a key role in keeping our operations running smoothly.You’ll be responsible for greeting clients, h... Show more
At Sadies Pro Cleaning, we believe that a clean home leads to a happy life, and our mission is to bring that sense of calm and clarity to our neighbors in Fort Myers.We are a family-oriented team t... Show more
Legacy Brands Inc is hiring an Immediate Admin Assistant!.Do you thrive in a fast-paced environment? Are you detail-oriented and organized?.Join Legacy Brands Inc, working alongside the CEO managin... Show more
Our practice is in search of a full-time medical assistant/admin assistant.We are looking for a friendly and enthusiastic person who is willing to go the extra mile for a patient.All candidates mus... Show more
The average salary range is between $ 31,200 and $ 50,000 year , with the average salary hovering around $ 36,277 year .
Reports to: Director of Human Resources
Salary: $40,000 per year
We are seeking an organized, dependable Administrative Assistant to support our office team, caregivers, and clients.
This role is ideal for someone who enjoys helping others, communicating by phone, and keeping information organized.
You will assist with daily office tasks, data entry, scheduling, and client and caregiver records.
Working with agency staff, you will help answer questions, coordinate updates, and keep daily operations running smoothly.
Office and Administrative Support
Answer and direct phone calls professionally, take accurate messages, and follow up on routine questions.
Assist with data entry, filing, scanning, copying, faxing, and incoming and outgoing mail.
Maintain organized and accurate client and caregiver records in agency software.
Help prepare meeting materials, take notes, and distribute updates as requested.
Monitor office supplies and assist with ordering as directed.
Assist with record reviews and audits by gathering documents and identifying missing information.
Client and Caregiver Support
Provide friendly, respectful assistance to clients, families, caregivers, and referral sources.
Receive service inquiries and referrals, collect basic information, and forward requests to the appropriate team member.
Assist with entering referral information, uploading documents, and tracking required paperwork.
Support insurance verification and authorization paperwork under the guidance of designated staff.
Communicate routine updates about schedules, services, and documentation.
Refer complaints, urgent concerns, and questions to a supervisor.
Scheduling and Personnel Support
Assist with creating and updating client and caregiver schedules in agency software.
Contact caregivers about availability and help coordinate coverage when scheduling changes occur.
Report unfilled shifts and scheduling concerns promptly to a supervisor.
Review caregiver clock-in and clock-out records and flag missing or incorrect entries for follow-up.
Collect and organize caregiver identification, licenses, and other required documents.
Assist designated staff with credential verification and scheduling competency reviews and performance evaluations.
Participate in on-call scheduling support, as assigned, after appropriate training.
Confidentiality and Teamwork
Protect confidential client and employee information and follow agency privacy procedures, including applicable HIPAA requirements.
Follow agency policies and procedures and complete required training.
Work cooperatively with office staff, caregivers, and management.
Perform other related administrative duties as assigned.
High school diploma or equivalent.
Professional, courteous phone manner and clear verbal and written communication.
A friendly, patient approach to working with older adults, families, and caregivers.
Basic computer skills, including familiarity with Google Workspace.
Strong attention to detail and the ability to keep records organized.
Ability to manage multiple tasks, adjust priorities, and ask for guidance when needed.
Dependability, willingness to learn, and ability to follow instructions.
Ability to handle sensitive information with discretion.
Previous experience in customer service, office support, scheduling, or healthcare is a plus, but is not required.
