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Administrative Assistant / Office Coordinator / Administrative Coordinator

Administrative Assistant / Office Coordinator / Administrative Coordinator

Tap Growth aiNorthridge, California, US
3 days ago
Job type
  • Full-time
Job description

🌟 We're Hiring : Administration Coordinator! 🌟

We are seeking to hire an Administration Coordinato r in Tarzana, CA.

As an Administrative Coordinator, you will provide support to our Cell Therapy Manufacturing and Portfolio Strategy leaders. This includes exercising judgment in determining priorities related to handling calendars, meeting and travel schedules, routine reporting, projects and correspondence.

📍 Location :  Tarzana, CA

⏰ Work Mode : Work From Office

💼 Role : Administration Coordinator

Pay Scale :   Up to $62, 732.80 (Dependent on Experience)

What You'll Do :

  • Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica

locations.

  • Provide comprehensive administrative support to the Head of Manufacturing & Senior Director of

    • CMC Portfolio Strategy

  • Manage office operations and assist with vendor coordination for the Tarzana location.
  • Oversee calendar management, scheduling virtual and in-person meetings across multiple time

    • zones.

  • Arrange multi-location domestic and international travel, and handle expense reporting.
  • Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.
  • Lead and manage special projects as assigned, ensuring timely and accurate completion.
  • File expense reports and supply orders with accuracy and efficiency for team members, including

    • follow-through to ensure that appropriate and timely actions are taken.

  • Produce accurate and properly formatted documents using Microsoft Office (Word, Excel,

    • PowerPoint)

  • Provide project support and administration to cross-functional teams.

    • What We're Looking For :

  • High School Diploma or equivalent required; bachelor’s degree preferred.
  • A minimum of 5 years of experience in administrative support within the pharmaceutical,

    • biotechnology, or life sciences industry is required

  • Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
  • Experience in office management and vendor coordination.
  • Ability to effectively multitask while maintaining confidentiality and discretion.
  • Excellent teamwork, networking, and communication skills

    • Desired Skills / Experience :

  • Experience supporting senior leaders and managing complex projects.
  • Strong time-management skills and the ability to prioritize time-sensitive assignments.
  • Competency with virtual technologies such as MS Teams and Zoom.
  • Ability to prioritize time critical assignments.
  • Experience working in a fast-paced global environment balancing competing priorities.
  • Experience providing high quality, professional support service, working proactively and

    • independently without day-to-day direction.

  • Ability to format documents for consistent, professional appearance and experience handling

    • sensitive information in a confidential and discrete

    manner.

  • Excellent organization skills and the ability to manage multiple projects or tasks simultaneously

    • and efficiently, identifying high priority and urgent

    tasks for immediate action so that all activities are completed accurately and on time.

  • Demonstrate flexibility and adaptability to meet changing business demands.

    • Ready to make an impact? 🚀 Apply now and let's grow together!

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    Administrative Coordinator • Northridge, California, US

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