Accounts Receivable Specialist

Job Description

JOB TITLE :  Accounts Receivable Specialist

DEPARTMENT :  Finance / Accounting

FLSA :  Non-Exempt

LAST REVISED :  January 2024

SUMMARY

Under the direction of the Accounts Receivable Supervisor, the Accounts Receivable Specialist is responsible for efficiently processing customer invoices, monitoring incoming payments, and reconciling accounts. The Accounts Receivable Specialist will perform various accounting clerical tasks related to billing, collections, and the maintenance of receivable account records. This position interacts with all functional areas of the organization as well as external customers.

PRIMARY RESPONSIBILITIES

• Accurately generate and enter customer invoices into Oracle daily and monitor the AR automation solution.
• Apply customer payments in Oracle, ensuring correct allocation to invoices.
• Monitor customer accounts for overdue balances and initiate collection activities as needed.
• Perform account reconciliations and resolve discrepancies in a timely manner.
• Communicate with customers regarding outstanding balances, billing questions, or disputes.
• Review and process credit memos, adjustments, and write-offs as authorized.
• Maintain all accounts receivable records, ensuring accuracy and compliance with company policies.
• Prepare aging reports and provide analysis of outstanding receivables to management.
• Assist with month-end close activities related to AR, including reconciliations and reporting.
• Other tasks / projects as assigned by the Accounting Manager.

KNOWLEDGE, SKILLS & EXPERIENCE

MINIMUM REQUIREMENTS

DESIRABLES