Professional Staff Assistant (Professional Staff Assistant 1)

Nuclear Engineering And Nonproliferation Division Office Administrative Support

The Nuclear Engineering and Nonproliferation Division office (NEN-DO) is seeking an organized, highly proficient, reliable, motivated, energetic, customer-focused individual to provide executive-level administrative support to our dynamic division, interacting with high-level Directorate leadership, NEN leadership, and NEN staff to support the division as the first point of contact. You must be a proactive creative problem-solver, able to anticipate challenges and obstacles and tactfully resolve them. You will work independently with minimal supervision, establish and balance priorities, be capable of handling personnel and sensitive matters with tact and discretion, and effectively communicate with all levels of staff. This individual will work with the staff operations manager and be part of a high-performing and supportive professional support staff team marked by close cooperation, flexibility, adaptability, and a willingness to provide support where needed, executing complex administrative functions and activities with a great customer service attitude. If you are a team player dedicated to work-product excellence and you enjoy working in a collaborative and engaging environment, we want to hear from you!

What You Need

Minimum Job Requirements :

Organization & Time Management

Successfully demonstrated ability to organize, prioritize, manage, and follow through to completion multiple tasks often under strict deadlines, frequent interruptions, and changing priorities all while maintaining excellent quality in daily operational work. Demonstrated record of reliability, availability, attendance, and punctuality.

Communication and Customer Service Skills

Excellent verbal and written skills, including proofreading, grammar, spelling, punctuation, accuracy, and exceptional attention to detail, and to independently compose and edit professional, clear communications, including but not limited to correspondence, memos, and other written documents with a high level of accuracy. Excellent interpersonal communication skills effectively interacting and networking with all levels of internal and external personnel, and in partnership with internal support organizations. Build strong relationships, handle difficult interactions professionally with tact and discretion.

Technical Proficiency

Expert-level knowledge of and experience with Microsoft Teams, Microsoft Office Suite (particularly with Outlook, Excel, PowerPoint, and Word). Expert-level proficiency to independently interpret data and information, and to prepare, format, and produce professional documents and reports, correspondence, and / or presentations. Proficiency with virtual meeting platforms such as Microsoft Teams.

Confidential and Sensitive Information

Utilizing tact, diplomacy, and discretion, demonstrated experience working with confidential and sensitive information / matters, controlled unclassified information (CUI), and classified matters with minimal supervision.

Problem Solving & Initiative

Comprehensive experience providing executive-level administrative support requiring complex calendar management, domestic and foreign travel, procurement, meeting scheduling / logistics, accurate data entry and tracking, and time keeping. Ability to solve problems, develop and implement solutions, and innovate business practices to ensure customer satisfaction at all levels. Anticipates potential challenges and develops proactive solutions while maintaining professionalism, discretion, and sound judgement.

Education / Experience

Position requires a bachelor's degree and 2 years related experience; or an equivalent combination of education and experience directly related to the occupation. Undergraduate coursework may be expected at this level.

Desired Qualifications :

LANL-Specific Business Systems : Familiarity and proficiency with Laboratory-wide business systems including, but not limited to, Oracle, Foreign Visits Tracking System, Concur, Ariba / purchase card procurements, badging and clearance transfer systems, SharePoint, and MS Teams. Thorough and in-depth knowledge and understanding of Laboratory organizational structures, operations, and policies and procedures.

Work Environment :

Work Location : The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management. Position commitment : Regular appointment employees are required to serve a period of continuous service in their current position in order to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader. The position commitment for this position is 1 year or 2 years.

Note to Applicants : Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China-including the special administrative regions of Hong Kong and Macau-as well as citizens of the Islamic Republic of Iran, the Democratic People's Republic of Korea (North Korea), and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.

Where You Will Work :

Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes :

• PPO or High Deductible medical insurance with the same large nationwide network
• Dental and vision insurance
• Free basic life and disability insurance
• Paid childbirth and parental leave
• Award-winning 401(k) (6% matching plus 3.5% annually)
• Learning opportunities and tuition assistance
• Flexible schedules and time off (PTO and holidays)
• Onsite gyms and wellness programs
• Extensive relocation packages (outside a 50 mile radius)

Additional Details :

Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.

Clearance : Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements

Eligibility requirements : To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.

New-Employment Drug Test : The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position : Term status Laboratory employees applying for regular-status positions are converted to regular status.

Internal Applicants : Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy P701 for applicant eligibility requirements.

Equal Opportunity : Los Alamos National Laboratory is an equal opportunity employer and supports a diverse and inclusive workforce. All employment practices are based on qualification and merit, without regard to race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call 1-505-664-6947 option 3.