Title : Administrative support
Location : Miami Gardens, FL 33056
Duration : 4 +months Contract
Position Description :
This is administrative work supporting members of the City Council. Work is characterized by discretion, good judgment and diplomacy.
Work involves constant and extensive public contact.
Responsibilities include performing administrative functions varied in subject matter and level of difficulty ranging from standardized clerical assignments to administrative duties.
4 or more years of administrative or professional work experience in an Executive Office, Governmental Board, or similar setting.
Serves as City Council liaison with the City Administration, City staff, the general public, community and business partners, other governmental agencies as well as all other internal and external stakeholders.
Assist with preparing information regarding events for dissemination to media, institutions and other outlets as appropriate.
Takes photographs for City Publications, news releases and special purposes.
Assist with creating visual content for media products such as newsletters, flyers, advertisements and signage. Listen attentively to citizens' participates in the assessment of citizen concerns.
Takes action by identifying the resources necessary to effectively resolve problems arising from such concerns, which may include, referring matters to the appropriate department or agency for action.
Prepares follow-up letters to citizens for the City Council members once an investigation to a complaint / inquiry is complete.
Receives and announces the general public, government officials, staff, and City Council members visiting the City Council's Office.
Receives and screens telephone calls; answers inquiries and questions or refers to appropriate Department or City personnel to be addressed and follows up, as necessary, to ensure desired results.
Schedules appointments and maintains the City Council member appointment calendar. Prepares all travel forms and related paper work for the City Council, including airline and hotel reservations, registrations for conferences and automobile rentals.
Makes travel arrangements for the City Council and prepares and maintains all required documents. Makes arrangements for conferences / meetings initiated or accepted by the City Council Members, including space, time and place and informs participants of topics to be discussed, as applicable.
Conducts pre-event meetings as appropriate and meetings during assigned events to assure operational readiness and success.
Determines the cost and feasibility of sponsored or co-sponsored events. Monitors cost of events and work within assigned budgets to implement assignments.
Researches, compiles and retrieves data and prepares reports and special documents as assigned (e.g. Purchase Card Purchases, reconciling monthly expenditures, allotted by the City's Charter).
Initiates and maintains a variety of files and records, including confidential materials. Acts as custodian of City Council correspondence and complaint records.
Establishes and maintains a comprehensive physical and electronic filing system. Initiates and maintains a variety of files and records, including confidential materials.
Performs administrative details in a manner which ensures operational goals and objectives are met. Arranges and prioritize job duties to successfully meet deadlines and changing priorities and deadlines.
Assists the City Council with research as it relates to applicable legislative matters. Assists City Council meetings and / or other related meetings and / or events as prescribed by Council member.
May take and prepare minutes of meetings. Assists the City Council member to operate personal computer and managing electronic documents and data, as necessary.
Performs related work as required.
Education Required :
Bachelor's Degree in General Business or Public Studies or similar course of study. An equivalent combination of education, training and experience will be considered.
Must possess a valid Florida driver's license at the time of appointment.
If you're interested, Please contact below,
Jani. S Team Lead Recruitment
Sunrise Systems Inc.
Desk : 732-837-0402
Email : [email protected] URL : www.sunrisesys.com
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