Legal Operations Specialist

Job Description : Legal Operations Specialist

Location : Arden Hills, MN 55112

Hybrid : 3 days onsite and 2 days emote

Duration : 12 months W2 contract with the possibility of temp-to-permanent for right individual

Pay Range : $35-$46 / hour on W2

Job Purpose :

Responsible for implementing and supporting project management processes. Candidate will establish and maintain project performance metrics and measures, and promote adoption and continuous improvement of standard project management practices. Supports project planning sessions, works with project teams to set-up and initiate new projects, and ensures post-project reviews are completed in a timely manner. Involved in portfolio and project status reporting. Implements and supports the use of project management and team collaboration technologies.

Key Responsibilities :

1. Manage complex scheduling across legal leadership and cross-functional teams, including recurring meetings, project check-ins, and executive briefings.

2. Draft, format, and finalize legal documents, PowerPoint presentations, and internal communications for leadership and project teams.

3. Provide general administrative assistance including expense reporting, booking working space and conference rooms, onboarding, and mail.

4. Assisting in the planning, execution, and finalizing of projects. Assistance may include drafting communications, scheduling meetings, acting as a liaison between project stakeholders, acquiring resources and coordinating efforts of multiple team members, and conducting project post mortems.

5. Lead coordination efforts for department programs (such as continued legal education programs) ensuring alignment across stakeholders, tracking milestones, and supporting communications and reporting.

6. Support project teams in the use of Microsoft Office Suite and other select technologies.

Quality Systems Duties and Responsibilities :

Build quality into all aspects of their work by maintaining compliance to all quality requirements.

Qualifications :

3+ years of experience in legal operations, legal administration, or project coordination.

Additional Job-Specific Requirements :

Strong organizational and communication skills.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Experience with legal tech platforms and project management tools is a plus.