Administrative Coordinator - Temp Position

TELACU Residential Management, Inc. (TRM) has developed thousands of apartment homes, creating beautiful residential communities throughout California. These communities are operated by TELACU Residential Management, Inc. (TRM), which provides the highest levels of in-house oversight, security, maintenance, and social service care that our residents deserve. Each community is managed with the philosophy that we are servants in their home rather than them being guests in ours.

Under general supervision, the Administrative Coordinator is responsible for supporting the maintenance Department with multiple tasks, such as processing of documentation and reports related to the maintenance programs for TRM and TPM, purchasing and scheduling services from vendors, data entry, etc.

Essential Job Duties :

• Receives maintenance invoices and verifies that work was completed. Includes inputting purchase orders for each invoice and submitting them to the Regional Maintenance Supervisor for approval and forwarding them to accounting.
• Oversees Purchase and Service Request (PSR) process, including getting approvals from Regional Maintenance Supervisors.
• Process all supply orders for the department.
• Assists with creating Capital and Major Expense Forms and obtaining signatures for invoices when necessary.
• Trains the new building maintenance personnel in the complementation of expense reports and the PSR submittal process.
• Processes expense reports for all building maintenance personnel.
• Follow up with vendors for missing invoices to close open purchase orders in OneSite.
• Updates vendor information in OneSite.
• Responsible for ordering maintenance uniforms and shoes.

Other Duties :

Experience & Education :

Computer & Software Skills :

Physical Requirements :

Work Environment & Exposures :

Position may require occasional exposure to fumes or airborne particles, vibration and loud noise levels. Will be exposed to varying weather conditions, soil, pollen, grass and plant materials and fertilizer while working; will be exposed to cleaning solutions of home strength; may be exposed to industrial strength solutions for pest control, paints or solvents. Hazards : Occasionally exposed to biohazards such as blood borne pathogens, sewage, building waste.