Executive Assistant to CEO at Financial Advsiory Firm

C-SUITE ASSISTANTSIrvine, CA, US

1 day ago

Job type

Full-time

Job description

Executive Assistant to CEO at Financial Advsiory Firm

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Director of Recruitment at C-Suite Assistants

A successful financial advisory / investment firm that has been in business for 50 years is looking for an Executive Assistant to the CEO. The former EA was in the position for 12 years and retired. The role is in office and has flex Fridays in the summer and some opportunity to work remotely on Fridays. The position supports the CEO and occasionally will assist the COO. There are 16 employees in the Irvine office. It is a vibrant workplace with a collaborative, supportive environment and unique perks that make the corporate culture truly special

About the Job :

Coordinate executive outreach and serve as a liaison to the Advisory Board and Senior Management Teams
Vet and prioritize the CEO's emails and draft responses
Communicate on behalf of the CEO, with Advisory Board Members, staff

and others on matters related to the CEO's initiatives

Prioritize and follows up on issues addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Handle confidential and sensitive information with discretion

Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

Proactively manage daily calendar, identifying and mitigation potential conflicts

Planning and executing internal and external meetings and events

Schedule internal and external meetings

Coordinate complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings

Process expense reports

Assist with personal travel arrangements.

Miscellaneous personal tasks as requested (doctor's appts., house needs, family assistance)

Assist with personal initiatives as requested

Ad hoc projects as needed

Limited off-hour availability via text

About You :

Minimum of 5 years of experience supporting C-Suite Executives

BA / BS from a college or university

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook), Adobe and CRM systems

Experience at a financial or investment firm a plus

Ability to build relationships with stakeholders, including staff, advisory board members, external partners, and clients

Ability to use personal discretion to deal with sensitive and confidential data, with tact, diplomacy, and a courteous bedside manner.

Willingness to pursue industry licenses and designations as directed

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Investment Management

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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Executive Assistant • Irvine, CA, US

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