C-Suite Executive Assistant

C-Suite Executive Assistant

We're hiring a C-Suite Executive Assistant to serve as the operational glue across our leadership team. This is a high-trust, high-discretion role supporting the President / COO, his Chief of Staff, and other senior leaders. You'll handle a mix of executive support, office coordination, and personal assistancekeeping calendars tight, logistics flawless, decks polished, and priorities moving. You're proactive, AI-fluent, and energized by variety. No task is too small, no detail too trivial.

Key Responsibilities

• Calendar & Travel Management Own the President / COO's calendar, coordinate internal and external meetings, and handle complex travel and logistics (business and personal).
• AI-First Admin Use tools like ChatGPT to draft emails, generate research summaries, and automate recurring tasks.
• Presentation-Ready Deliverables Build and polish executive-quality slide decks for board meetings, investor updates, internal briefings, and strategic planning sessions. Communication & Follow-Through Screen messages, track action items, prep presentations, file expenses, and keep everything running behind the scenes.
• Office Coordination Serve as the primary point person for our OC office and support operations at the remote Dallas location. Book conference rooms, manage onsite needs, and coordinate in-office logistics. Cross-Team Support Provide light support to other execs (travel booking, offsite planning, ad-hoc admin).
• Personal Assistance Help with everyday personal tasks : scheduling appointments, ordering gifts, running errands, arranging meals, or managing household logistics.