Administrative Assistant

Job Description

Job Description

We are seeking an organized and efficient Administrative Assistant to join our team at our Affiliated Firm CIP PC's office in Cincinnati, Ohio. The Administrative Assistant directly supports and facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. The ideal candidate will provide crucial support for our office operations, ensuring smooth day-to-day functioning and contributing to the overall success of the office.

This role is a full time permanent position and it is 100% working in the office located in downtown Cincinnati, OH.

As our Administrative Assistant you will be required to :

• Manage and maintain Partner calendars, scheduling meetings and appointments
• Picks up and delivers the mail; Coordinate shipping and receiving boxes and letters to and from the office
• Retrieve information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed
• Answer and transfers incoming phone calls and emails, screening, responding to, or redirecting as appropriate
• Prepare and edit correspondence, reports, and presentations
• Coordinate travel arrangements, meetings, appointments, and prepare itineraries for CIP PC Partners
• Assist with event planning and coordination
• Capture and distribute team meeting notes and action items
• Perform data entry and maintains databases, and maintains paper and electronic filing systems as assigned within the team's shared network drive
• Ensure contract documents are executed, distributed to all stakeholders, and filed as required
• Identify, report, and follow up on issues related to facilities and facility equipment, ensuring timely resolution
• Coordinate with outside contractors for the service and repairs of equipment
• Follow protocol for effective building-specific maintenance and safety procedures

To apply for this role, you should possess the following skills, experience and qualifications :

This role is a full time permanent position and it is 100% working in the office located in Cincinnati,OH.

To Apply, please upload your application following the link provided. We look forward hearing from you!

Annual Salary Range : $30,000.00-$40,000.00

Notice at Collection for California Applicants :

http : / / www.envoyglobal.com / notice -at-collection-for-ca-applicants

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