Administrative Assistant

Job Description

Job Description

POSITION SUMMARY

Under general supervision, this position is responsible for performing various administrative support duties to assist the engineering department.

PRINCIPAL DUTIES

• Support Engineering team with tasks as assigned.
• Log and distribute request for quotes.
• Type and proof various documents and maintain various databases and customer portals,
• Daily sorting and properly processing / distribution of incoming material and documentation.
• Support the shipping / receiving position per task description.
• Edit and post transactions in GP as required for positions duties.
• Crosstrain in multiple administration positions and support as required.
• Prepare status reports to customers and distribute status reports weekly to engineers.
• Project set up to include : purchase order acknowledgments and engineer instructions verification, cost accounting set up, database job entry, specimen serial number verification and specimen bagging.
• Walking to and from the shop building to transport material and specimens.
• Determine test costs from duration and quoted prices and prepare a complete project invoice.
• Create and track internal and job-related purchase orders.
• Prepares tracks and records documents for retention purposes.
• Help maintain inventory of shipping supplies, office supplies and documents.
• Perform various clerical duties of some diversity as assigned.
• Support front desk operator duties as required.

EDUCATION AND EXPERIENCE

High School diploma

3+ years of administrative support experience

QUALIFICATIONS

Ability to perform work accurately and thoroughly in an organized and methodical manner.

Ability to communicate with simplicity and clarity, both written and orally.

Demonstrate at intermediate PC skills. (advanced skills are preferred)

Intermediate knowledge of Microsoft Word and Excel.

Ability to type 50 words per minute.

Ability to lift up to 40 lbs.