Administrative Support Specialist
We are seeking a dedicated Administrative Support Specialist to join our team, providing essential support to Corporate Safety, Power Delivery Safety, and Industrial Hygiene. This role involves a variety of responsibilities including arranging travel, planning and coordinating events and meetings, overseeing budgets, managing calendars, preparing correspondence, reports, and presentations, and generating basic reports from Safety databases. Additionally, you will handle compliance-related duties, such as maintaining Driver Qualification files and training records, purchasing supplies, and assisting with special projects. The position requires handling highly confidential information with the utmost integrity and ethics.
Education Requirements :
- High School diploma required
- An Associate's or Bachelor's degree is advantageous
Experience Requirements :
Preferably 3-4 years of experience in an administrative assistant roleProficiency in Microsoft Office Suite, including Word, Forms, PowerPoint, Excel, and Outlook, with experience in calendar management and meeting planningFamiliarity with programs such as Oracle and Maximo; knowledge of SharePoint and Power Apps is a plusKey Competencies :
Proven experience in administrative support, including arranging conferences, travel, and meetings, as well as preparing reports and managing calendarsCapable of handling multiple assignments and delivering results within specified deadlines for both recurring and ad-hoc tasks, with minimal supervisionAbility to manage multiple calendars simultaneouslyHighly organized and disciplined; able to prioritize effectively in a fast-paced and dynamic environmentProactive with a sense of urgencyExecutes tasks with precision and accuracyAdditional Skills and Abilities :
Strong organizational and administrative skills with meticulous attention to detailSelf-motivated with a desire to learn and enhance expertiseCapable of working collaboratively and sharing best practices within the team and organizationStrong interpersonal skills and the ability to handle sensitive and confidential information appropriatelyExcellent verbal and written communication skills, with the ability to interact professionally with management, customers, executives, and peersProven ability to prioritize and handle multiple tasks effectivelyStrong analytical skills and the ability to solve problems effectivelyDemonstrated ability to manage projects efficientlyStrong teamwork skills with the ability to work independently with minimal supervisionFamiliarity with company operations, policies, and proceduresAbility to respond quickly and work efficiently to complete tasksOpen to taking on tasks outside normal duties to support the teamJoin us and contribute to our mission by providing exceptional administrative support to ensure the smooth operation of our safety and hygiene functions.