Administrative Assistant

UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals.

We are seeking an Administrative Assistant to be based near the Berkeley area.

Job Title : Administrative Assistant

Location : Berkeley, CA

Job Classification : Full-time, Temporary, Union, Non-Exempt, Hybrid

The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union.

Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply.

Responsibilities :

• Provide support to Organizing staff
• Receive, route and respond to phone calls and emails
• Receive and route all incoming mail and shipments
• Process all outgoing mail and shipments
• Process membership applications and other internal documents
• Track grievances, draft letters, create and maintain files
• Maintain Media list
• Provide logistical support for Union meetings, events, and actions
• Provide support for organizing campaigns
• Provide support for political outreach
• Provide support for special projects
• Help coordinate and plan logistics for statewide meetings and annual convention
• Research and order supplies and office equipment
• Provide assistance to the Executive Director as assigned
• Download, review and reconcile dues and new hire / change list on database
• Draft routine correspondence
• Perform database runs and produce routine reports as well as special reports as requested
• Reconcile membership and dues reports
• Design and maintain office organization systems
• Create and maintain email distribution list
• Set up and maintain relationships with vendors
• Organize and maintain storage room
• Other duties as requested

Preferred Knowledge and Experience :

Excellent written and verbal communication skills

Ability to thrive in a fast-paced, high-pressure environment with short deadlines

Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments.

Knowledge of word processing and excel software

Familiarity with database and data management preferred

Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy

To Apply :

Email : [email protected]

Please include the following :

• A résumé with the months and years of employment for each position.
• A cover letter addressing your qualifications and ability to carry out the duties of

the position as described above.

Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits.

The salary range for this position is $62,895.12 $84,525.79.

Position open until filled.