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Facilities coordinator Jobs in Berkeley, CA

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Facilities coordinator • berkeley ca

Last updated: 7 days ago

Project Coordinator

WebcorAlameda, CA
Permanent

The Project Coordinator provides overall administrative support to project teams for day-to-day activities.This position is located in our Self-Perform division.Provides overall administrative and ...Show more

Administrative Coordinator

Chamberlain UniversityRichmond, California, United States
Full-time

Perform a variety of general office activities with a basic understanding of departmental procedures.Provide administrative support in area of typing correspondence, memos and reports.Reviews cleri...Show more

Events Coordinator

Constellation Research CenterBerkeley, CA, United States
Full-time

Constellation Institute runs an independent research center that brings together people throughout the AI safety ecosystem to accelerate insight, research, and talent through better cooperation.Unl...Show more

Payment Coordinator

Grocery OutletEmeryville, CA , US
Full-time

Touching lives by being the first choice for bargain-minded consumers in the.Achievement, Diversity, Entrepreneurship, Family, Fun, Integrity & Service.Our Finance team’s mission is to drive effici...Show more

Shoe Coordinator

RainbowOakland, CA, US
Full-time

Rainbow USA is recognized as one of the fastest growing junior, kids, plus, and petite, specialty apparel retail chains and has grown to over 1,000 retail stores! We have multiple retail lines that...Show more

Facilities Assistant

INTERNATIONAL MARINA GROUP LPAlameda, US
Full-time

Safe Harbor Marinas, LLC (SHM) is the largest owner and operator of marinas in the world.As a fast-growing company, SHM cultivates a team dynamic of passionate individuals led by the sharpest minds...Show more

Engagement Coordinator

HomeGoodsPinole, California, US
Full-time

HomeGoodsAt TJX Companies, every day brings new opportunities for growth, exploration, and achievement.You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and priorit...Show more

Facilities Specialist 1 (Hybrid)

National Experienced Workforce SolutionsAlbany, CA, US
Full-time +1

Facilities Specialist 1 (Hybrid).For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-tim...Show more

Event Coordinator

PrideStaffMoraga, CA, United States
Full-time

We are very excited our customer is seeking two Event Coordinators.This will provide operational leadership and coordination for internal and external meetings, events, and conferences managed thro...Show more

Laboratory Operations Associate I - Facilities

iQ BiosciencesAlameda, California, US
Full-time +1
Quick Apply

Located in the San Francisco Bay Area, iQ Biosciences is a partner research organization dedicated to providing immunology research bioservices and biospecimens, enabling preclinical research studi...Show more

Budget Analyst @ Maintenance, Operations, & Facilities

ALAMEDA UNIFIED SCHOOL DISTRICTAlameda, CA, United States
Full-time

Please attach all pertinent documents including cover letter, resume, and letter(s) of recommendation.Education and Experience: -High School Diploma or equivalent.Bachelor's degree or equivalent ex...Show more

Marketing Coordinator

smartdept. inc.Emeryville, CA, United States
Full-time

Marketing Coordinator for a construction (AEC) industry client located in Emeryville, CA.The ideal candidate will come with 25 years of relevant experience.This is a full-time, onsite opportunity.T...Show more

Procurement Coordinator

Eastridge Workforce SolutionsEl Sobrante, CA, United States
Full-time

Eastridge Workforce Solutions is committed to connecting skilled professionals with meaningful career opportunities.We are seeking a Procurement Coordinator to support our client's team.The hourly ...Show more

Event Coordinator

TradeJobsWorkForce94105 San Francisco, CA, US
Full-time

Identify the client’s requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.Manage all ev...Show more

 • Promoted

Activity Coordinator

Belmont Village AlbanyAlbany, CA
Full-time

Belmont Village Senior Living, you will plan, organize and implement specialized activities for a small group of seniors living with dementia within our Assisted Living and Memory Care community.En...Show more

Care Experience Coordinator - Staffing Coordinator

Aveanna HealthcareAlameda, CA
Full-time

Aveanna Healthcare is growing!!.We are seeking a Staffing Coordinator/ Care Experience Coordinator to join our dynamic team in Alameda, CA.Health, Dental, Vision Insurance.Savings Plan with Employe...Show more

Shipping Coordinator

TradeJobsWorkforce94111 San Francisco, CA, US
Full-time +1

Key Job Functions: Processes all store shipments and administers recall.Ensures maintenance and housekeeping of stockroom.Job Duties: Maintains a neat, organized and well-stocked back room.Complies...Show more

 • Promoted
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Project Coordinator

Project Coordinator

WebcorAlameda, CA
30+ days ago
Job type
  • Permanent
Job description
The Project Coordinator provides overall administrative support to project teams for day-to-day activities. This position is located in our Self-Perform division.

Provides overall administrative and operations support to project teams for the day-to-day activities including, but not limited to:

Project Startup and Closeout:

• Assists project team with project startup/close out tasks including office mobilization and demobilization, office.

• Establishes document control and archiving procedure inclusive of all external archive project documents in accordance with Webcor’s Best Practices.

• Works with the project team to ensure that all regulatory compliances are met including insurance and preliminary notices in accordance with Best Practices and as required by the project.

• Coordinates with Project Manager in onboarding team members as well as external stakeholders.

Subcontract and Vendor Management:

• Ensures proper documentation of, subcontractor files, subcontracts, change orders, preliminary notices lien waivers, and other project related compliance.

• Coordinates with subcontractors and vendors to ensure subcontractors meet project specific compliance requirements including reviewing and maintaining proper insurance and prequalification.

Subcontractor and Vendor Invoice Processing:

• Oversees all aspects of Accounts Payable within multiple accounting software in compliance with Best Practices.

• Works within accounting deadlines to ensure subcontractor and vendor invoices are processed with a high degree of accuracy.

• Ensures Subcontractor and vendor is in compliance as required by the project and standard best practices.

Union Employee Onboarding and Timekeeping

• Processes new hires and employee transfers, coordinates lay off paperwork, verifies payroll and reimbursements on a weekly basis, and ensures training course compliance for union employees.

• Administers drug testing requests, coordinating with the drug testing vendor.

• Certifies payroll and all public works compliance as required.

Monthly Accounts Receivable and Client Billing:

• Works closely with subcontractors to collect monthly progress billings and collect supporting documentation for monthly reimbursement within multiple accounting software.

• Assists in preparing monthly client billings if a Project Accountant is not assigned.

General Office Management:

• Assists with jobsite office set up and vendor services management.

• Greets visitors, orders office and food supplies, maintains office and housekeeping of kitchen, mail area, conference room(s) and lobby.

• Distributes and prepares incoming and outgoing mail /packages.

• Promotes sustainable practices in partnership with Webcor’s Sustainability department.

• Promotes safety during the performance of all daily project responsibilities.

TECHNICAL SKILLS AND KNOWLEDGE REQUIRED

• Adept in learning new software quickly.

• Familiarity with database information flow/costing software preferred.

• Strong computer skills with proficiency in Microsoft Word, Excel, and Outlook. Familiarity with Workday and/or CMiC and/or Textura is a plus. Experience utilizing LCP Tracker is a plus.

BEHAVIORAL COMPETENCIES REQUIRED

• Working level organizational skills.

• Working level communication skills. Proficient in addressing audiences of various sizes, conveying messages and ideas clearly and effectively. Demonstrates the ability to write clear, concise, and professional communications.

• Working level decision quality and use of sound judgement.

• Working level customer focus and the ability to work cohesively with others.

REQUIRED EDUCATION AND WORK EXPERIENCE

• High School diploma or equivalent GED required.

• Two years’ work experience, preferably in the construction or accounting field.

• Prior experience in document control on public works projects, including performing certified payroll a plus.

PHYSICAL REQUIREMENTS

Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk, hear, stand, climb, balance, stoop, kneel, crouch, or crawl While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts; high precarious places; fumes or airborne particles; outside weather conditions and risk of electrical shock The noise in these work environments is usually moderate to very loud

This is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned. Webcor is AN EQUAL OPPORTUNITY EMPLOYER. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Range of base pay is $35/hr-$39/hr. Actual pay is based on individual skill level and experience.

Webcor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.