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Executive Assistant

Executive Assistant

Newfold DigitalOxnard, CA, US
2 days ago
Job type
  • Full-time
Job description

Executive Assistant

At Bluehost, we're not just building websiteswe're shaping the future of the web through content, commerce, and the power of AI. From intelligent automation to generative content and personalization at scale, we believe AI will define the next era of customer experience and business growth. As a trusted leader in web hosting and WordPress, our mission is to help customers of all sizes build a digital presence that drives results. Backed by private equity and powered by innovation, we are building the go-to platform for creators, entrepreneurs, and businesses to thrive online. With a global portfolio of brands and millions of users worldwide, we're entering a bold new phase of transformationdriven by people, technology, and ambition.

The Role : We are looking for a dynamic, highly organized, and forward-thinking Executive Assistant to deliver exceptional support to our senior leadership team. In this pivotal role, you will act as a trusted partner and connector, prioritizing strategic initiatives, optimizing meeting effectiveness, and ensuring clear, seamless communication across executives, internal teams, and external stakeholders. Your ability to anticipate needs, manage complex schedules, and facilitate collaboration will be instrumental in driving our organization's success.

Executive & Operational Support

  • Manage complex and shifting calendars across multiple time zonesbalancing strategic priorities, internal meetings, vendors, events, and travel.
  • Anticipate needs and prepare executives ahead of every meeting or decision point with the right context, data, and materials.
  • Coordinate detailed domestic and international travel itineraries, accommodations, and logistics.
  • Process expenses, vendor invoices, and budget tracking with accuracy and discretion.
  • Handle highly confidential information with professionalism and sensitivity.

Strategic Coordination & Leadership Enablement

  • Act as a thought partner and execution arm for key initiatives, tracking priorities, following up on deliverables, and surfacing insights to help drive action.
  • Support strategic projects, leadership off-sites, and company-wide initiatives by managing logistics, communication, and execution.
  • Prepare and refine board decks, leadership presentations, and internal communications that align with company goals and messaging.
  • Serve as the point of contact and liaison between executives, internal teams, and external partnersrepresenting leadership with professionalism and clarity.

    • Meeting, Communication & Process Excellence

  • Lead meeting preparation : agendas, pre-reads, key talking points, and follow-up documentation.
  • Capture notes, decisions, and next steps, ensuring accountability and progress tracking.
  • Improve operational efficiency by identifying and implementing process improvements from communication flows to documentation systems.

    • Cross-Functional Collaboration

  • Partner with other EAs and department leads to drive alignment across teams.
  • Coordinate strategic projects involving Product, GTM, Technology, and People teams.
  • Ensure leaders are informed of relevant updates, risks, and opportunities that support better, faster decision-making.

    • Who You Are

  • 58+ years of experience supporting C-level or senior executives, ideally in SaaS, hosting, or high-growth tech environments.
  • Highly organized and detail-oriented with the ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communicatorable to draft polished communications and represent leadership effectively.
  • High emotional intelligence with the ability to influence without authority and manage sensitive relationships with discretion and tact.
  • Forward-thinking and proactiveyou anticipate challenges, solve problems before they arise, and bring clarity to complex situations.
  • Comfortable navigating ambiguity and thriving in a fast-paced, evolving environment.
  • Experience preparing materials for Board of Directors or investors.

    • Why You'll Love Us

  • Work-life balance. Our work is thrilling and meaningful, but we know balance is key to living well.
  • We celebrate one another's differences. We're proud of our culture of diversity and inclusion. We foster a culture of belonging. Our company and customers benefit when employees bring their authentic selves to work. We have programs that bring us together on important issues and provide learning and development opportunities for all employees. We have 20+ affinity groups where you can network and connect with employees globally.
  • We care about you. We provide excellent Health Insurance options to fit you, HSA, Medical, Dental, Vision, Matching 401K, Life / AD&D / STD / LTD, Tuition Reimbursement, Pet Insurance, Generous vacation policy, and much more!
  • Where can we take you? We're fans of helping our employees learn different aspects of the business, be challenged with new tasks, be mentored, and grow their careers. Unfold new possibilities with Bluehost #OTOD!
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    Executive Assistant • Oxnard, CA, US

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