Administrative Assistant
Technology Acceleration Partners (TechAccel, LLC) is a private capital firm that invests in, acquires, and advances early-stage, disruptive technologies in the agriculture and human health sectors.
TechAccel is developing multiple early-stage partnerships which are physically located in the St. Louis, MO area.
The Administrative Assistant (AA) is a full-time / in-person staff-level position based in the St. Louis, MO offices & labs.
The position reports directly to TechAccel’s Admin Operations Manager (AOM), based in Kansas City area, to perform a wide variety of operational and administrative functions in multiple offices and labs in the St.
Louis, MO area. The AA supports the senior leadership teams of TechAccel, LLC and partnership companies as well as other staff.
This position requires tremendous flexibility and will have exposure to cutting edge research and a network of top executives.
The AA must be comfortable with performing routine tasks as well as working closely with executives.
The AA’s primary responsibility is supporting the day-to-day operations of the business of the TechAccel and TechAccel’s partnerships in accordance with the strategic plan and operating budgets.
Daily operations of the company include actively supporting Administration, IT, Accounting, Marketing, Communications, Program Management, etc.
Responsibilities :
- Administrative support for Executives of TechAccel and TechAccel partnerships
- Schedule, organize and take notes during business meetings
- Coordinate travel logistics
- Prepare expense reports
- Arrange seed / plant transport from multiple facilities
- Organize and e-file documents
- Assist with the new hire onboarding process
- Arrange team events
- General Q&A of all staff & escalate concerns as needed
- Data entry and database reporting
- Support employees’ time-tracking system entries and inquiries
- Coordinate with AOM and PMO on issues with the facilities and service providers
- Support office and lab relocations and expansion projects
- Coordinate with Lab Managers to ensure offices and labs are equipped with necessary supplies
- General reception duties such as greet guests, answer the main office phone and receive deliveries
- Collect and distribute office mail
- Coordinate shipments and deliveries nationwide and internationally
- Ensure shared spaces are tidy and inviting
- Coordinate with the Accounting team with invoice approval process
- Update content on electronic displays and websites
- Anticipate company needs and opportunities and support the changes in the organization
- Additional duties and responsibilities as they arise
Key Requirements and Competencies
- Proven experience as an administrative assistant
- Understanding of business functions such as HR, Finance, Marketing, Project Management, IT
- Excellent interpersonal skills
- Excellent oral and written communication skills
- Highly self-motivated, self-starter, able to follow through
- Flexible and calm under pressure
- Resourcefulness, proactive, organized, detail oriented
- Strong work ethic
- Ability to work both independently and collaboratively
- Proficient in Microsoft Applications : Outlook, Word, Excel and PowerPoint
Preferred Requirements
- BS / BA in Business Administration or relevant field
- Familiar with ag tech markets and / or human health markets
- Familiar with R&D and lab environments
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