Talent.com
Executive Assistant

Executive Assistant

Newfold DigitalMiami, FL, US
3 days ago
Job type
  • Full-time
Job description

Executive Assistant

At Bluehost, we're not just building websiteswe're shaping the future of the web through content, commerce, and the power of AI. From intelligent automation to generative content and personalization at scale, we believe AI will define the next era of customer experience and business growth. As a trusted leader in web hosting and WordPress, our mission is to help customers of all sizes build a digital presence that drives results. Backed by private equity and powered by innovation, we are building the go-to platform for creators, entrepreneurs, and businesses to thrive online. With a global portfolio of brands and millions of users worldwide, we're entering a bold new phase of transformationdriven by people, technology, and ambition.

The Role : We are looking for a dynamic, highly organized, and forward-thinking Executive Assistant to deliver exceptional support to our senior leadership team. In this pivotal role, you will act as a trusted partner and connector, prioritizing strategic initiatives, optimizing meeting effectiveness, and ensuring clear, seamless communication across executives, internal teams, and external stakeholders. Your ability to anticipate needs, manage complex schedules, and facilitate collaboration will be instrumental in driving our organization's success.

Executive & Operational Support

  • Manage complex and shifting calendars across multiple time zonesbalancing strategic priorities, internal meetings, vendors, events, and travel.
  • Anticipate needs and prepare executives ahead of every meeting or decision point with the right context, data, and materials.
  • Coordinate detailed domestic and international travel itineraries, accommodations, and logistics.
  • Process expenses, vendor invoices, and budget tracking with accuracy and discretion.
  • Handle highly confidential information with professionalism and sensitivity.

Strategic Coordination & Leadership Enablement

  • Act as a thought partner and execution arm for key initiatives, tracking priorities, following up on deliverables, and surfacing insights to help drive action.
  • Support strategic projects, leadership off-sites, and company-wide initiatives by managing logistics, communication, and execution.
  • Prepare and refine board decks, leadership presentations, and internal communications that align with company goals and messaging.
  • Serve as the point of contact and liaison between executives, internal teams, and external partnersrepresenting leadership with professionalism and clarity.

    • Meeting, Communication & Process Excellence

  • Lead meeting preparation : agendas, pre-reads, key talking points, and follow-up documentation.
  • Capture notes, decisions, and next steps, ensuring accountability and progress tracking.
  • Improve operational efficiency by identifying and implementing process improvements from communication flows to documentation systems.

    • Cross-Functional Collaboration

  • Partner with other EAs and department leads to drive alignment across teams.
  • Coordinate strategic projects involving Product, GTM, Technology, and People teams.
  • Ensure leaders are informed of relevant updates, risks, and opportunities that support better, faster decision-making.

    • Who You Are

  • 58+ years of experience supporting C-level or senior executives, ideally in SaaS, hosting, or high-growth tech environments.
  • Highly organized and detail-oriented with the ability to manage multiple priorities simultaneously.
  • Excellent written and verbal communicatorable to draft polished communications and represent leadership effectively.
  • High emotional intelligence with the ability to influence without authority and manage sensitive relationships with discretion and tact.
  • Forward-thinking and proactiveyou anticipate challenges, solve problems before they arise, and bring clarity to complex situations.
  • Comfortable navigating ambiguity and thriving in a fast-paced, evolving environment.
  • Experience preparing materials for Board of Directors or investors.

    • Why You'll Love Us

  • Work-life balance. Our work is thrilling and meaningful, but we know balance is key to living well.
  • We celebrate one another's differences. We're proud of our culture of diversity and inclusion. We foster a culture of belonging. Our company and customers benefit when employees bring their authentic selves to work. We have programs that bring us together on important issues and provide learning and development opportunities for all employees. We have 20+ affinity groups where you can network and connect with employees globally.
  • We care about you. We provide excellent Health Insurance options to fit you, HSA, Medical, Dental, Vision, Matching 401K, Life / AD&D / STD / LTD, Tuition Reimbursement, Pet Insurance, Generous vacation policy, and much more!
  • Where can we take you? We're fans of helping our employees learn different aspects of the business, be challenged with new tasks, be mentored, and grow their careers. Unfold new possibilities with Bluehost #OTOD!
    • Create a job alert for this search

    Executive Assistant • Miami, FL, US

    Related jobs
    Executive Assistant

    Executive Assistant

    Areas USA, IncMIAMI, FL, US
    Full-time
    Position Title : .Reports To : CEO.Department : .Status : .Date : .The Executive Assista...Show moreLast updated: 17 days ago
    Executive Assistant

    Executive Assistant

    Healthcare Systems of AmericaFort Lauderdale, FL, USA
    Full-time
    Quick Apply
    WE ARE HEALTHCARE SYSTEMS OF AMERICA.Our mission is to elevate healthcare standards, improve patient outcomes, and create value for communities across the United States. Healthcare Systems of Americ...Show moreLast updated: 30+ days ago
    Executive Administrative Assistant

    Executive Administrative Assistant

    Software Galaxy Systems, LLCHollywood, Florida, United States
    Full-time
    Quick Apply
    Job Title : Executive Administrative Assistant.Duration : 03 Months + (Potential for conversion to FTE).Location : Miramar, FL 33027 (100% Onsite). Excellent interpersonal and customer service skills ...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant (Argentina)

    Executive Assistant (Argentina)

    CrewBloomMiami, FL, US
    Full-time
    Our client is looking to hire an executive assistant to support and empower their C-level team and manage their social media channels. A perfect fit for this role is someone with impeccable communic...Show moreLast updated: 2 days ago
    • Promoted
    Executive / Administrative Assistant

    Executive / Administrative Assistant

    Florida StaffingFort Lauderdale, FL, US
    Full-time
    Job Opportunity At American Express.At American Express, our culture is built on a 175-year history of innovation, shared values and leadership behaviors, and an unwavering commitment to back our c...Show moreLast updated: 3 days ago
    • Promoted
    Executive Assistant PERMANENT POSITION

    Executive Assistant PERMANENT POSITION

    StaffingMiami Beach, FL, US
    Permanent
    Principal Responsibilities : Maintain and coordinate calendars and schedules.Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meet...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    Executive to CEOMiami, FL, United States
    Full-time
    Executive Assistant to Chief Executive Officer.Executive Assistant to Chief Executive Officer.This role is a part of Global Can Beverage (GCB), a rapidly growing functional beverage company committ...Show moreLast updated: 22 days ago
    • Promoted
    • New!
    Executive Assistant

    Executive Assistant

    Hard Rock DigitalHollywood, FL, US
    Full-time
    Hard Rock Digital is a team focused on becoming the best online sportsbook, casino, and social gaming company in the world. We’re building a team that resonates passion for learning, operating...Show moreLast updated: 20 hours ago
    • Promoted
    Executive Assistant to Chief Executive Officer

    Executive Assistant to Chief Executive Officer

    NAM Info IncMiami, FL, US
    Full-time
    Serve as the primary point of contact between executives and internal / external stakeholders.Answer phones and relay messages to the Manager / Director. Manage calendars, schedule meetings, and coordin...Show moreLast updated: 2 days ago
    Executive Assistant to CEO

    Executive Assistant to CEO

    NewVine Employment GroupFort Lauderdale, Florida, US
    Permanent
    Quick Apply
    NewVine Employment Group is a boutique Staffing & Recruiting agency based in South Florida, specializing in permanent, temporary, and contract-hires. Are you looking for that special opportunity to ...Show moreLast updated: 30+ days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    PresidioMiami, FL, US
    Full-time
    The ideal Executive Assistant at Presidio offers a unique opportunity to work closely with our founder, providing high-level support that directly impacts the company's growth and success.We ar...Show moreLast updated: 10 days ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Florida StaffingMiami, FL, US
    Full-time
    The UHealth System at the University of Miami has an exciting opportunity for a full time Executive Assistant in the Radiation Oncology Department in Downtown, Miami. The Executive Assistant leads t...Show moreLast updated: 2 days ago
    • Promoted
    • New!
    Executive Assistant

    Executive Assistant

    Career GroupMiami, FL, United States
    Full-time
    Our client, a global firm that specializes in real estate and investment management is looking for an Executive Assistant to support two senior executives. Monday – Friday, 9 : 00 AM – 5 : 00 PM EST (on...Show moreLast updated: 4 hours ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Trust IT LLCDoral, FL, US
    Full-time
    You'll be organizing calendars, ensuring meeting governance, coordinating activities, ordering supplies, managing travel arrangements and expense processing, providing technical support, and proces...Show moreLast updated: 3 days ago
    • Promoted
    • New!
    Executive Scheduling Assistant

    Executive Scheduling Assistant

    Keller Executive SearchMiami, FL, US
    Full-time
    Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative set...Show moreLast updated: less than 1 hour ago
    • Promoted
    Executive AssistantMiami

    Executive AssistantMiami

    DorsiaMiami, FL, US
    Full-time
    We're seeking a sharp, fast-moving, and exceptionally discreet Executive Assistant to support one of Dorsia's most dynamic senior leaders. This is not a traditional EA roleit's a high-velocity, high...Show moreLast updated: 30+ days ago
    Executive Assistant, Full Time

    Executive Assistant, Full Time

    Hialeah HospitalHialeah, FL, USA
    Full-time
    Quick Apply
    The Executive Assistant position is responsible for working with the Regional Contract Administrator and the Legal Department to ensure all necessary supporting documentation are gathered and submi...Show moreLast updated: 1 day ago
    • Promoted
    Executive Assistant

    Executive Assistant

    Bausch + LombMiami, FL, US
    Full-time
    Reporting to the CEO, the Executive Assistant serves as a liaison for the CEO and to the Executive Leadership Team.The ideal individual will have the ability to exercise good judgment in a variety ...Show moreLast updated: 30+ days ago