Administrative Assistant - Oahu

Administrative Assistant - Oahu

Location : Honolulu, Hawaii (HI), US, 96813

Company : Hawaiian Electric Company

We recognize our competitive advantage our people. We believe in our people, who share our vision of meeting the needs of our employees, customers, and communities and who carry out the continued success of the company.

Our employees are committed to the company's foundational values : integrity, excellence, teamwork, environmental stewardship, and community commitment. In turn, we invest in our employees, providing opportunities for challenge and advancement and offering a competitive compensation package.

Posting End Date : This position will remain open until filled. Early applications are highly encouraged.

Job Function

Provides administrative support to the division in a concise, accurate, and timely manner.

Essential Functions

• Provides direct administrative support to the division, including but not limited to : maintains division / division filing system, creates and maintains reports, photocopies and routes correspondence, schedules appointments and related arrangements for internal and external meetings, coordinates travel arrangements and cost reimbursements, handles company sensitive and confidential correspondence and information.
• Researches, compiles and organizes data to facilitate decision-making. This responsibility includes the preparation of presentation and related-materials, and the development and distribution of reports.
• Coordinates the division's information technology requests that include telephone and computer resources. Provides administrative support to the division including, but not limited to answering, and directing phone calls, preparing correspondence, filing, maintaining inventory of office supplies, coordinating purchases.
• Performs special assignments as requested and provides back-up relief when necessary. Performs other duties as assigned.
• Participates in Company emergency response activities as assigned, including any activities required to prepare for such emergency response.

Basic Qualifications

Knowledge Requirements

Knowledge of general office procedures and methods.

Working knowledge of general business practices.

Working knowledge of personal computers and related software applications such as spreadsheets, word processing, presentations, etc.

Knowledge of legislative, operational, financial, and regulatory processes helpful.

Skills Requirements

Strong interpersonal skills to effectively deal with a variety of individuals.

Ability to prepare effective presentations and reports using office equipment, personal computers and related software applications.

Ability to effectively communicate with all levels of the organization, both verbally and in written communication.

Ability to remain flexible and adapt to rapidly changing priorities.

Ability to handle confidential matters and materials discreetly and professionally.

Experience Requirements

Several years (3-5) of general office / administrative experience utilizing PC based programs.

Role : Non-Exempt

Location : Honolulu - Oahu

Hiring Range : The hiring range for the Administrative Assistant position is $53,400.00 to $66,800.00. The person selected will be placed according to his / her skills and qualifications.

About Hawaiian Electric Companies

Hawaiian Electric Companies provide electricity and services to 95 percent of the states 1.4 million residents. The company is also one of the states leading employers and a major contributor and supporter of community and educational programs.

Interested individuals should apply online. The application must clearly indicate the demonstrated experience / knowledge / skills / abilities the candidate possesses which specifically qualifies him / her for the position.

EEO Statement : Hawaiian Electric Companies is an equal opportunity employer, including disability and protected veteran status. Hawaiian Electric Companies complies with all applicable laws, including Title I of the Americans with Disabilities Act. Any request for reasonable accommodation needed during the application process should be communicated by the candidate to the HR Service Center at (808) 543-4848.