Receptionist

Receptionist Position

We are looking for an organized and personable Receptionist to join our team in Chicago, Illinois. As a vital part of our non-profit organization, you will serve as the first point of contact for visitors and callers, ensuring smooth front desk operations and providing excellent customer service. This is a long-term contract position ideal for someone who values teamwork and enjoys maintaining a welcoming environment. The hours for this role are M-F 11am - 7PM!

Responsibilities :

• Manage front desk operations, including greeting visitors, answering inbound calls, and directing inquiries.
• Coordinate conference room bookings and ensure meeting spaces are properly prepared.
• Handle mailing tasks efficiently, including preparing and sending documents.
• Monitor office supply inventory, working closely with logistics personnel to restock items as needed.
• Operate office equipment such as fax machines, printers, and scanners, ensuring functionality.
• Welcome and assist evening class attendees, providing a positive and detail-oriented experience.
• Perform light physical tasks, such as lifting items weighing 25-30 lbs.
• Maintain accurate records through data entry and file organization.
• Support administrative functions using Microsoft Office Suite tools like Word, Excel, and Outlook.
• Ensure smooth communication through email correspondence and appointment scheduling.

Requirements :