Overview
Kimley-Horn is looking for an Accounts Receivable Specialist to join our Phoenix, Arizona office! This is not a remote position.
Responsibilities
Accounts Receivable Management
- Proactively manage the collections process to ensure timely payment of outstanding invoices.
- Communicate with clients regarding outstanding balances, payment terms, and any issues that may arise.
- Coordinate with Project Accounting team and Project Managers regarding client follow up.
- Develop and implement strategies to improve collections efficiency and reduce outstanding balances.
- Monitor and track client payment histories and identify potential collections risks.
- Assist Project Managers in screening new clients for potential collections risks.
- Coordinate with Business Manager and attorneys regarding elevated Accounts Receivable issues.
- Coordinate with Project Managers and Accountants to assess and manage project lien compliance.
Financial Reporting
- Maintain accurate and up-to-date records of client payments and outstanding balances.
- Prepare regular reports on collections activity and provide analysis to management.
- Assist with month-end and year-end closing processes as needed.
Client Relationship Management
- Build and maintain positive relationships with clients, serving as a primary point of contact for collections-related issues.
- Address client concerns and negotiate payment arrangements when necessary.
- Collaborate with internal teams to resolve any client issues that may impact collections.
- Respond to client inquiries and work with Project Accountants to resolve any billing discrepancies in a timely manner.
Qualifications
- High School Diploma required (Associate Degree in Accounting or Bachelor’s Degree in Business Administration preferred)
- 4+ years of experience in collections and accounts receivable.
- Strong knowledge of collections practice and accounts receivable.
- Proficient in MS Office, particularly Excel.
- Excellent communication and interpersonal skills.
- Detail-oriented with strong organizational and time management abilities.
- Ability to work independently and meet deadlines.
- Experience with Deltek Costpoint Accounting Software or similar is a plus.
- Experience with Arizona pre-lien process a plus.
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