Executive Assistant

Job Description

Job Description

Join an Award-Winning Harrisburg Organization as an Executive Assistant!

Are you an energetic multitasker who loves keeping things running seamlessly? A highly respected, award-winning Harrisburg-based organization is looking for a dynamic Executive Assistant to partner with their leadership team and play a key role in the organization’s success.

This isn’t your average desk job—you’ll be at the center of the action, tackling a variety of projects, anticipating needs before they arise, and helping the team operate at peak performance. If you’re organized, proactive, and thrive in a fast-paced environment where every day is different, this is the perfect opportunity to shine.

Executive Assistant – Direct Hire

M–F | 8 : 00 AM – 5 : 00 PM

Salary up to $55k a year

Association or Chamber experience preferred

Key Responsibilities

Front Office & Scheduling

Greet and assist visitors, answer and route calls (multiline phone system), manage executives’ calendars.

Maintain an informed understanding of our services and benefits for clients and visitors.

Executive & Board Support

Serve as the point of contact between the President / CEO, Executive Director, Board, Committees, and partners.

Schedule and coordinate board / committee meetings, prepare agendas, take minutes, and manage related reports / records.

HR & Finance Assistance

Support onboarding / offboarding processes, employee inquiries, and HR administration.

Assist with accounts payable questions, CRM invoicing, and reporting.

Office Administration, Safety & IT

Manage office supplies, vendor relationships, and ensure safety / security protocols.

Maintain and update the CRM system, run reports, and support program administration.

Additional Duties

Assist with loan reporting, ALO certification filing, and alliance program activities.

Help coordinate special events and perform other duties as assigned.

What We’re Looking For

Strong organizational and multitasking skills.

Excellent communication and professional presence.

Proficiency with CRM systems and Microsoft Office Suite.

Ability to handle confidential information with discretion.

Association or chamber experience preferred.