Personal Assistant

Job Description

Hercules : Personal Assistant

Reports To : Chief of Staff

Work Schedule : Full-Time, Hybrid (On-Site and Remote Flexibility)

Location : Los Angeles, CA

Start Date : ASAP

Salary Range : $140,000 - $160,000

Overview

A prominent Los Angeles-based family office seeks an exceptional Personal Assistant to provide comprehensive administrative and lifestyle support to accomplished principals. This role represents an opportunity to join a growing team where organizational excellence meets sophisticated household management. The position requires someone who excels at managing complex schedules, coordinating multiple priorities, and ensuring every aspect of the principals' personal affairs operates flawlessly.

The successful candidate will serve as the administrative cornerstone for all personal matters, from calendar management to household coordination and special project execution. This role demands a professional who understands that true luxury service means seamless execution—someone who can manage competing priorities while maintaining absolute accuracy and discretion. The position requires an individual who thrives on variety and takes satisfaction in creating efficient systems that anticipate and address needs before they arise.

We seek a highly organized professional with exceptional administrative capabilities and the interpersonal skills to provide personal service with professionalism and warmth. The ideal candidate will demonstrate mastery in multitasking, proactive problem-solving, and maintaining impeccable standards across diverse responsibilities. This role is perfect for someone who values precision, appreciates the importance of confidentiality, and understands that supporting successful families requires both strategic thinking and flawless tactical execution.

This opportunity offers the flexibility of a hybrid work arrangement within a progressive family office that values efficiency, innovation, and professional development. The role is ideal for someone ready to take ownership of varied responsibilities while collaborating with a dedicated team committed to service excellence.

Expectations

• Minimum five years of progressive experience in personal assistance, executive support, or lifestyle management with demonstrated success managing complex schedules and personal affairs for discerning clients.
• Proven expertise in comprehensive calendar management, appointment coordination, and scheduling optimization with the ability to manage multiple calendars while anticipating conflicts and ensuring seamless time management.
• Notary public certification is strongly preferred, with understanding of document authentication requirements and professional procedures.
• Exceptional organizational skills with demonstrated ability to manage multiple concurrent projects, maintain detailed records, and create systems that ensure consistent follow-through.
• Advanced technological proficiency with expertise in digital scheduling platforms, project management tools, communication systems, and enthusiasm for leveraging technology to enhance operational efficiency.
• Superior written and verbal communication skills with the ability to draft correspondence, coordinate with high-level contacts, and serve as a professional representative in all interactions.
• Strong vendor management capabilities with experience coordinating personal services, managing household accounts, and maintaining positive relationships with service providers.
• Proven flexibility with the ability to pivot quickly between priorities, handle special projects independently, and excel in environments where requirements evolve regularly.
• Meticulous attention to detail with the ability to maintain accurate records, track important dates and deadlines, and ensure all personal matters are handled with precision.
• Unwavering discretion and confidentiality with understanding that personal assistance requires absolute trustworthiness and professional boundaries.
• Ability to handle errands and various off-site responsibilities throughout the Los Angeles area with reliable transportation.
• Demonstrated ability to work effectively within a team structure, collaborating with specialized roles while maintaining clear boundaries of responsibility.

Responsibilities

Benefits

Important Note

This position offers the opportunity to join a growing team during a formative period. The successful candidate will have the chance to contribute to the development of operational standards and systems while working within an environment that values excellence and professional growth. The family office is committed to building a world-class team and investing in the right individuals who share their vision for service excellence.