Administrative Support Specialist

Administrative Support Specialist

Please see Special Instructions for more details.

• The finalist will be subject to a Criminal Background Check and / or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist .
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
• Do not write 'see resume' on your application when completing the job duties section.
• UNC Charlotte Benefits Information :

Position Information

General Information

Vacancy Open to

All Candidates

Employment Type

Permanent - Full-time

If time-limited, note appointment end date

Hours per week

40

Months per year

12

Position Number

000268

NC Salary Grade Equivalency

GN06

Classification Title

Administrative Support Specialist - Journey

Working Title

Administrative Support Specialist

Salary Range

$35,608 - $45,000

Anticipate Hiring Range

$35,608 - $44,510

FLSA Status

Non Exempt

Division

Business Affairs

Department

Financial Services (Adm)

Work Unit

Controller

Work Schedule

8 : 00 am - 5 : 00 pm; Monday - Friday, flexible work schedule available

This position maybe eligible for telework schedule of up to two (2) days once onboarding into position is complete and with supervisor approval.

Primary Purpose of Position

Reviews and verifies W-9's submitted for appropriate setup in Banner and the 49er Mart Vendor Master file. Enters all vendors in Banner and 49er Mart following appropriate guidelines and tax policies, and following the data standards established for vendor setup. Serves as primary back-up for direct deposit setup for employees, students, and vendors. Works with supervisor to establish workshop presentations and training opportunities for the campus as well as one-on-one sessions as needed for new hires. Is primary position for developing vendor process documents and vendor form changes. Is the lead overseeing the temporary and student employees on document imaging and mail processing. Is the primary contact for the Total Supplier Management portal for questions from vendors, customers, or departments.

Minimum Education / Experience

Required Minimum Qualifications :

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

Essential Job Duties

Other Work Responsibilities

Departmental Preferred Experience, Skills, Training / Education

Necessary Licenses or Certifications

Work Location

Reese 3rd Floor

Posting date

11 / 19 / 2025

Closing date

12 / 04 / 2025

Proposed Hire Date

01 / 05 / 2026

Contact Information

Special Notes to Applicants

Posting Specific Questions

Required fields are indicated with an asterisk (

How did you hear about this employment opportunity?

UNC Charlotte Website

(Open Ended Question)

Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?

Yes - I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience

Do you have experience working in a high-volume processing setting as it relates to this position? If so, please indicate your experience.

(Open Ended Question)

Do you have experience working in any of the listed systems, Banner Finance / ERP system, Jaggaer / e-procurement system? If so, please indicate which system(s) and your experience / proficiency within that system.

(Open Ended Question)

Do you have experience working in higher education as it relates to this position? If so, please indicate your experience and ensure that experience is clearly indicated on your application and resume.

(Open Ended Question)

Applicant Documents

Required Documents

Optional Documents