Planner, Conferences Resource & Travel Management

Planner, Conferences Resource & Travel Management

Job Summary : Talent Software Services is in search of a Business Analyst Planner, Conferences Resource & Travel Management for a contract position in Irving, TX.

The opportunity will be one year with a strong chance for a long-term extension.

Position Summary : The primary focus of this role is to support the Resource & Travel team processes and projects. This individual will manage the team inbox and will be responsible for responding to all emails and actioning resourcing / staffing changes and requests for stakeholders across the Conferences business.

This person will be working in spreadsheets on a daily basis, including creating and updating formulas and creating reports to enable leaders to make informed decisions on resourcing / staffing for + global conferences per year.

This individual needs to learn the role responsibilities of all functional teams. Partnering with their immediate team and key stakeholders across multiple teams, this self-starter should continually seek opportunities for improvement to help the Conferences organization evolve and scale effectively in a changing environment.

Primary Responsibilities / Accountabilities :

• Manage the Conferences Resource & Travel inbox, responding to email inquiries within hours.
• Establish necessary flows of communication to Resource & Travel team while maintaining an organized inbox.
• Action requested changes across all tools and consistently escalating to manager when necessary.
• Maintain a strong line of communication with stakeholders, ensuring all emails and actions have been processed, information has been shared with affected teams, and following up with stakeholders when necessary.
• Independently and confidently communicate with senior-level executives to request information required to update tools or meet deadlines.
• Support with management of Conference Allocation and Conference Delivery Support List tools, ensuring data & formula consistency and accuracy across all tools and reporting.
• Partner with Logistics, Associate Registration, and Housing teams to communicate and expedite next steps for late changes / additions to conference resourcing.
• Create & maintain tools to support the Corporate Events team, providing a consistent approach for internal events staffing.
• Assist in identifying resources to fill staffing gaps when required, leveraging data from availability survey.
• Manage weekly ongoing travel approval process, tracking newly proposed associates and provide analysis by division for approval by manager.
• Partner with Resource & Travel team to provide support during bi-annual travel review prQualificationsocess.
• Prioritize, improve, and manage multiple tasks in a data-driven, high-performance environment.
• Ability to travel up to % of the time.

Qualifcations :

• Bachelor's degree required.
• years' experience in Travel Planning, Project Management, Conferences / Events or Consulting.
• Conference or event experience preferred.
• Exceptional oral and written communication skills; demonstrated ability to speak / write clearly and persuasively.
• Fully competent in Microsoft Office and Google, especially Excel and Google Sheets (ex. using v-lookups, pivot tables and formulas consistently).
• Exceptional collaboration skills with proven ability to build partnerships across lines of business.
• Ability to efficiently prioritize in a dynamic work environment.
• Consistent demonstration of integrity, collaboration, no-limits mindset, objectivity and delivery of results.
• Inquisitive, creative, and innovative with exceptional problem-solving skills and very strong attention to detail.

If this job is a match for your background, we would be honored to receive your application!

Providing consulting opportunities to TALENTed people since , we offer a host of opportunities including contract, contract to hire and permanent placement. Let's talk!