Executive Assistant to CTO

Executive Assistant

At Western Digital, our vision is to power global innovation and push the boundaries of technology to make what you thought was once impossible, possible. At our core, Western Digital is a company of problem solvers. People achieve extraordinary things given the right technology. For decades, we've been doing just thatour technology helped people put a man on the moon and capture the first-ever picture of a black hole. We offer an expansive portfolio of technologies, HDDs, and platforms for business, creative professionals, and consumers alike under our Western Digital, WD, WD_BLACK Professional brands. We are a key partner to some of the largest and highest-growth organizations in the world. From enabling systems to make cities safer and more connected, to powering the data centers behind many of the world's biggest companies and hyperscale cloud providers, to meeting the massive and ever-growing data storage needs of the AI era, Western Digital is fueling a brighter, smarter future. Today's exceptional challenges require your unique skills. Together, we can build the future of data storage.

Job Description

We are seeking a dynamic, driven and organized Executive Assistant to support the CTO and Research team. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of the Executives while carefully balancing relationship building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. You must have a can-do attitude, and be willing to pitch in and help others, to execute effectively and efficiently. You will need to have strong attention to detail and ability to manage competing priorities. A strong written and verbal communication skills, and ability to maintain the utmost level of professionalism is required. The ability to take initiative and to work both independently and as part of a team is vital. Supporting Executives for a company spread across the globe, at times you will need to be flexible with working hours, and self-time management will be necessary.

Responsibilities

Calendar Management : ensure the Executive's time is well organized and used to best support the goals of the CTO office and the broader company.

Meeting Planning and Organization : Support planning and organizing of internal and external meetings, team offices, country visits, and other meetings.

General Enquiries : Act as the source for enquiries and refer routine matters to appropriate parties.

Correspondence / Approvals : Act as a proxy for communications and approvals, where applicable.

Tool Management : Manage expense reports, SOW's and PO's, and become savvy with WD's internal tools such as M365, Co-Pilot etc.

Briefing Documents : Manage briefing documents for key internal / external meetings and create briefing packets for business trips.

Projects : Work on special projects, as needed.

Travel : Manage Executive travel needs, including planning optimum travel arrangements

Community : Build the necessary communities to further drive your own development, and to support your peers across the business.

Qualifications

Experience supporting C-suite and Vice Presidents (or equivalent) of a large public company

Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, One Drive, SharePoint

Highly organized, resourceful, and detail-oriented

Ability to prioritize and manage multiple tasks at the same time

Ability to work unsupervised

Utmost integrity and professionalism

Excellent written and oral communication skills

Excellent time management skills

Must be a team player, able to work across multiple different teams

Ability to carefully manage the time of the Executive, while also ensuring the CTO is approachable and easy to deal with

Demonstrated ability to mentor and guide other administrators, as well as partner with peers for shared success

Daily presence at WD's Great Oaks office is required.