Administrative / HR Assistant - Entry Level Management

Administrative / HR Assistant - Entry Level Management

POWERED BY PEOPLE

Provide full administrative support to a Marketing Firm team of professionals, operational department personnel, and / or executives. Responsibilities :

• Maintain and coordinate multiple calendars and schedules
• Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
• Support of informational databases
• Document production letters, emails, memos, presentations and reports
• Interface with internal and external customers, staff and management
• Multi-line telephone support
• Creating, maintaining, archiving and retrieving departmental files
• Creating and updating contacts via database system as necessary
• Assisting with projects and other duties as needed
• Some availability during non-working hours to assist on travel changes and other misc urgent requests

JOB REQUIREMENTS

Positive attitude and professional appearance and mannerism extremely important

Please submit your resume to HR@NYMarketingFirm.org or contact us at 646.512.5754