Administrative / HR Assistant - Entry Level Management
NY Marketing FirmNew York, NY, US30+ days ago
Job type
- Full-time
Job descriptionMinimum 2 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a plus Organized self-starter who can work independently with little direct supervision High attention to detail, very strong organizational skills, and ability to think outside the box Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines Strong customer service and people skills are required Sound understanding of corporate office practices and procedures Ability to interact with employees and guests at all levels with confidence and professionalism Excellent written, oral and comprehension experience and associated skill sets Able to maintain a high level of tact, diplomacy and confidentiality Prior experience in a financial / investment environment is a strong plus Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus Knowledge of multi-line phone systems is a plus
Administrative / HR Assistant - Entry Level Management
POWERED BY PEOPLE
Provide full administrative support to a Marketing Firm team of professionals, operational department personnel, and / or executives. Responsibilities :
- Maintain and coordinate multiple calendars and schedules
- Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
- Support of informational databases
- Document production letters, emails, memos, presentations and reports
- Interface with internal and external customers, staff and management
- Multi-line telephone support
- Creating, maintaining, archiving and retrieving departmental files
- Creating and updating contacts via database system as necessary
- Assisting with projects and other duties as needed
- Some availability during non-working hours to assist on travel changes and other misc urgent requests
JOB REQUIREMENTS
Positive attitude and professional appearance and mannerism extremely important
Please submit your resume to HR@NYMarketingFirm.org or contact us at 646.512.5754
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Entry Level Management • New York, NY, US