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Administrative/HR Assistant - Entry Level Management
Administrative/HR Assistant - Entry Level ManagementNY Marketing Firm • New York, NY, US
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Administrative/HR Assistant - Entry Level Management

Administrative/HR Assistant - Entry Level Management

NY Marketing Firm • New York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Administrative/HR Assistant - Entry Level Management

Provide full administrative support to a Marketing Firm team of professionals, operational department personnel, and/or executives. Responsibilities:

  • Maintain and coordinate multiple calendars and schedules
  • Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
  • Support of informational databases
  • Document production -- letters, emails, memos, presentations and reports
  • Interface with internal and external customers, staff and management
  • Multi-line telephone support
  • Creating, maintaining, archiving and retrieving departmental files
  • Creating and updating contacts via database system as necessary
  • Assisting with projects and other duties as needed
  • Some availability during non-working hours to assist on travel changes and other misc urgent requests

Job Requirements:

  • Minimum 2 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with executive level professionals a plus
  • Organized self-starter who can work independently with little direct supervision
  • High attention to detail, very strong organizational skills, and ability to think outside the box
  • Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines
  • Strong customer service and people skills are required.
  • Sound understanding of corporate office practices and procedures
  • Ability to interact with employees and guests at all levels with confidence and professionalism
  • Excellent written, oral and comprehension experience and associated skill sets
  • Able to maintain a high level of tact, diplomacy and confidentiality
  • Prior experience in a financial/investment environment is a strong plus.
  • Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus.
  • Knowledge of multi-line phone systems is a plus.

Positive attitude and professional appearance and mannerism extremely important

Please submit your resume to HR@NYMarketingFirm.org or contact us at 646.512.5754

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Administrative/HR Assistant - Entry Level Management • New York, NY, US

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