Executive Assistant

Summary : Staff designated at Dickinson Wright PLLC ( the Firm ) as an Executive Assistant are under the direct supervision of the assigned senior attorney (the Partner ).

According to established policies and procedures, the successful candidate would perform a variety of professional and personal duties for the attorney to whom assigned.

Responsibilities include handling client intake, billing, and communications, and coordinating personal matters for the Partner.

A positive self-starting attitude and high levels of accountability and confidentiality are essential.

Essential Duties and Responsibilities :

Essential duties and responsibilities of the successful candidate include, but are not limited to :

• Supporting the Partner by performing an administrative role and handling detail-oriented and critical tasks; Be a true right hand to the Partner;
• Problem solving any issues that arise, including personal or third-party issues, including attending in-person meetings outside the office on the Partner’s behalf;
• Supporting the Partner by managing all day-to-day matters including managing travel arrangements and coordinating itinerary details;
• keep attorney’s calendars up to date at all times;
• Being available on a flexible schedule including outside of normal working hours on occasional nights or weekends;
• Acting as a representative of the Partner in both personal and professional matters; Responsibilities will include coordination of client activities and personal business matters and other personal interests;
• Reviewing, editing and processing monthly invoices;
• Planning meetings, including creating agendas, developing background material for meetings and managing the event planning;
• Submitting attorney expenses and following up on overdue reimbursements;
• Making seamless use of technology (computer, cell phone, telephone, photocopier, and similar equipment);
• Drafting correspondence, memoranda and other documents; having a clear understanding of priority status;
• Screening telephone calls and recording messages accurately;
• Reading, sorting, and dating incoming mail; ensuring that outgoing mail is delivered on a timely basis; if necessary, routing mail to a specific service and following up on timely delivery;
• Opening and maintaining files; facilitating conflicts clearance process;
• Acting as a client liaison, maintaining good positive relationships with clients; observing confidentiality rules relating to the attorney-client relationship;
• knowing when to act and when to refer a matter to the attorney;
• Traveling on a limited basis using the successful candidate’s personal car; Mileage over 30 miles will be reimbursed.

Qualifications, Skills and Abilities Required :

The successful candidate must :

• Possess an Associate or Bachelor’s degree with a minimum of 3.3 GPA;
• Work independently without constant oversight from the Partner or others;
• Possess the ability to read and write in order to proofread typed material for grammatical, typographical or spelling errors in routine correspondence;
• Perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired through completion of high school or equivalent;
• Possess 2-4 years of relevant work experience, possibly with some graphic design or marketing background;
• Possess the ability to organize and prioritize numerous tasks and complete them under time constraints;
• Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact;
• Be flexible as to schedule, including if commitment exceeds 40 hours per week on occasion;
• Have reliable transportation and the ability to travel to assist in attending to attorney / client needs.

Working Conditions :

Hybrid law office / non-office environment with little in-office exposure to noise, dust, temperature.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Please note that a variety of factors determine compensation, including geographic location, experience, relevant degrees and certifications, and other applicable factors authorized by law.

Dickinson Wright offers a generous benefits package for eligible fulltime employees within our U.S. offices, including health, dental, and vision;

401(k) and profit sharing plans; paid vacation; and parental leave. Additional elective programs include : a health flexible spending account, a health savings account, identity theft protection, a dependent day care reimbursement account, commuter benefits, life and AD&D insurance, short- and long-term disability protection, an employee assistance program, and emergency travel assistance.

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.