Operations Coordinator

Preferred Solutions Group (PSG) is a woman owned business based in Washington, DC that is uniquely qualified to serve small businesses and corporations alike as they seek to address shifting personnel needs in an ever changing environment.

An established part of the Washington, DC community, PSG has maintained effective and successful relationships with a diverse group of companies and federal agencies since its founding in 1987.

We are currently looking for an experienced Operations Coordinator.

Position Description :

Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute on Minority Health and Health Disparities.

The primary objective is to provide services and deliverables through performance of support services.

Minimum Education Bachelor's

ADDITIONAL QUALIFICATIONS

Certifications & Licenses

• Minimum of ten (10) years of related experience
• NIH experience is preferred Skills
• Knowledge of NIH procurement, purchasing and administrative systems.
• Project management, website content management
• Meeting minutes / summary reports
• Meeting coordination
• Travel planning
• Data analysis
• Calendaring
• Scheduling

Software

• SharePoint
• MS Office
• Concur
• WebEx
• ITAS

Field of Study

• Operations Logistics and E-Commerce
• Business Management and Administration
• General Business
• Hospitality Management
• Human Resources and Personnel Management
• Miscellaneous Business Medical Administration
• Humanities
• Provides support for various procurement and administrative tasks.
• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, leave authorizations, training requests, individual / mass mailings, correspondence, reports, and various forms.
• Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.
• Provide administrative, procedural, and informational resource support; work with staff to coordinate program workflow.
• Coordinate meetings, workshops, and courses for staff; schedule conference rooms.
• Coordinate meeting planning and logistical arrangements, including room and audiovisual reservations, WebEx, and other remote connection arrangements;

prepare and transmit agendas and relevant materials; contact and communicate with participants; prepare and distribute meeting minutes.

• Establish and maintain a fiscal year calendar; update shared calendars and databases; coordinate filing of office-wide reports and other activities including performance management documents, awards, committee memberships, etc.
• Research information requested and provide that information; maintain status of projects; follow up on actions through contact with office staff.
• Produce a wide range of documents; address a variety of office needs which may include word processing, information management, report preparation, publications, information gathering, communication, etc.
• Prepare and route personnel packages for onboarding, transfer, promotions, terminations, including processing of credentialing packages.
• Work with staff on proofreading, recommending, interpreting, and / or implementing internal Division policies and procedures.
• Work with staff on proofreading, recommending, interpreting, and / or implementing internal Division policies and procedures.
• Update and develop content for web sites and / or SharePoint Site for Division intranet, and other formats of communication, and monitor for currency and accuracy of information.
• Prepare, review, and route various actions for submission to the Division Director and Administrative Officer.
• Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for travel, official duty memoranda, training requests, etc.
• Coordinate the printing and conversion of paper documents to electronic files.
• Prepares PowerPoint Presentations to include but not limited to development of draft presentations, incorporating feedback into presentations, updating existing presentations, reviewing presentations for accuracy.
• Compiles and Reviews various types of memos, documents, and packages.
9 days ago