Administrative Assistant

Administrative Assistant

The Administrative Assistant at the Administrative Services Center, under the guidance of the Administrative Supervisor or Practice Support Manager, is dedicated to providing exceptional administrative support to the legal teams within the firm. This role thrives on ensuring the accurate preparation of documents, meeting deadlines, and delivering superior client service to both internal and external stakeholders.

Primary Responsibilities :

• Facilitate general administrative support for legal teams including :
• Precise data entry of receipt / approval notice details into the in-house database, ensuring accurate representation of government case numbers and validity dates.
• Preparation of meticulously crafted approval letters and notifications for external clients.
• Efficient coordination and rescheduling of appointments with external clients per the directives of the US government.
• Preparation of requests for petition withdrawals to government agencies.
• Update the internal ticketing system to reflect the precise status of requests from legal teams.
• Ensure the physical filing of paperwork with government agencies and the seamless uploading of documents to internal systems.
• Perform general copying and scanning of documents with precision.
• Prepare shipping labels, and letters, and collate packets for employer / client copies in a methodical manner.
• Utilize and update the in-house database according to the provided instructions.
• Provide valuable assistance with projects related to the practice as required.

Qualifications :

Note : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and / or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job. Berry Appleman & Leiden is an Equal Opportunity Employer. It is the policy of BAL to ensure an equal employment opportunity without discrimination or harassment on the basis of race, color, national origin, religion, gender, gender identity or expression, age, disability, alienage or citizenship status, marital status, creed, genetic predisposition or carrier status, sexual orientation or any other characteristic protected by law. BAL prohibits and will not tolerate any such discrimination or harassment.