Executive Assistant, CEO & CFO

Executive Assistant, CEO & CFO

Ceribell is a medical technology company focused on transforming the diagnosis and management of patients with serious neurological conditions. The Ceribell System is a novel, point-of-care electroencephalography ("EEG") platform specifically designed to address the unmet needs of patients in the acute care setting, and is being used in hundreds of community hospitals, large academic facilities and major IDN's across the country. Our entire team is driven by a shared commitment to transforming the landscape of critical care through our rapid seizure detection technology, come join the movement!

We're seeking an exceptional Executive Assistant (EA) to provide direct support to our CEO and CFO. This highly visible role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and has a track record of supporting C-suite leaders with precision, confidentiality, and professionalism.

What you'll achieve :

• Manage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly.
• Coordinate all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
• Prepare and organize materials for leadership and board meetings, including agendas, presentations, and follow-up actions.
• Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse / Certify, Concur, or Expensify.
• Create, edit, and format professional presentations, reports, and communications using both Google Workspace and Microsoft Office 365.
• Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders.
• Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team.
• Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting.
• Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes.

What you'll need to be successful :

Compensation Range

$150,000 - $170,000 USD

A candidate's final salary offer will be based on their skills, education, work location and experience, and thus it may differ from the posted range. Compensation may also include bonuses consistent with Ceribell's corporate compensation plan. Note, the above description is not all-encompassing and Ceribell reserves the right to change or modify job duties and assignments at any time.

In addition to your base compensation, Ceribell offers the following :

Application Deadline : Ongoing

Equal Opportunity Employer Ceribell is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth and related medical conditions), sexual orientation, gender identity or expression, national origin, age, marital status, disability, veteran status or any other characteristic protected by law. Any applicant with a disability who requires an accommodation during the application process should contact talent@ceribell.com to request reasonable accommodation.

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