Facility Planner

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.

We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves : As a Facility Planner at a biotech company, your role will involve meticulously planning and coordinating maintenance activities for multiple trades.

This includes identifying the necessary resources and materials required for scheduling and managing repair work. You will be expected to excel in estimating complex repair requests, possess strong computer skills, and be well-versed in planning within a complex GXP environment.

One of your key responsibilities will be to ensure detailed documentation and follow-up of all tasks assigned to the building-based maintenance team.

Effective communication skills will be essential as you will need to interact with representatives from various departments, as well as internal and external customers.

Additionally, you will provide support to meet the goals of the Pharmaceutical / Biotech and FM supplier, while actively contributing to departmental business initiatives.

What your day-to-day will look like :

• Work with Maintenance Supervisors to plan and schedule work for multiple trades.
• Coordinate with Trades supervisors, tradesmen, stock support, EHS, Quality, sub-contractors, customers, and predictive maintenance.
• Maintain intermediate to high computer skills necessary to access Maximo CMMS work order system, update equipment history, and access parts / material inventory management system.
• Develop and document detailed job packets for corrective maintenance that can be utilized to build a library
• Coordinate and lead weekly meeting Schedule / Planning meeting.
• Provide input to department metric reporting.
• Read, understand and abide by equipment SOP’s, and GXP files.
• Coordinate proper safety permitting and provides control of shutdowns, startups, and building services in support of building projects.
• Communicate clearly, understand and acknowledge verbal instructions, and be able to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals.
• Track, verify and maintain high team performance levels based on established metrics.
• Estimate work-order completion times and compare to actual.
• Continuously improve PM effectiveness through optimizing work, detail, and parts required.
• Add new assets to the CMMS (Maximo) system.
• Perform other job-related duties and special projects as assigned.

Desired or preferred experience and technical skills :

• Associate Degree or Technical School preferred
• 5+ years’ experience working in a multi-trade environment preferred.
• Pharmaceutical maintenance / manufacturing / research facilities experience is preferred.

Required Skills and Experience :

• High School Diploma or equivalent
• Proficiency in various computer programs such as MS Word, Access, Excel, Project, Outlook, etc.
• Prior maintenance planning coordination experience.
• Excellent organizational, verbal and written communications skills required.
• Track, verify, and report Service Level Agreement (SLA) performance indicators weekly to the team and coordinate with team to improve performance and meet objectives.
• Must have a detailed understanding of effective scheduling, estimating, and workflow processes in a maintenance environment.
• Must be a team player, committed to working in a quality environment and be able to work independently.
• Maintain professional and customer-oriented relationships with team members, internal customers, and building occupants.
• Understand customer requirements and coordinate interface with other teams for various support requirements.

Estimated compensation for this position is :

64,000.00 68,000.00 USD per year

Location :

On-site East Syracuse, NY

Job Tags :

Biotechnology, Blueprints, Communication, Computerized Maintenance Management Systems (CMMS), Corrective Maintenance, External Customers, General Repairs, IBM Maximo Manage, Internal Customers, Key Performance Indicators (KPI), Maintenance Operations, Maintenance Plans, Metrics Development, Metrics Reporting, Organizing, Organizing Meetings, Pharmaceutical Industry, Service Level Agreement (SLA), Service Levels, Strategic Planning, Team Performance, Teamwork, Workforce Planning, Working Independently, Written Communication

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

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