Accounts Payable Communications Specialist (Sarasota FL -Hybrid)

About Sangoma :

At Sangoma, we pride ourselves on delivering audaciously simple value propositions. Our solutions are not just scalable; they’re tailored to meet the diverse needs of businesses across varying industries. With an unwavering commitment to service reliability, Sangoma empowers organizations by providing essential customer experience (CX) solutions on a platform that seamlessly integrates with their operational needs. Join us in redefining communication and collaboration for businesses.

Job Description :

As an Accounts Payable Communication Specialist at Sangoma, you will be responsible for supporting the management of the accounts payable process, ensuring the accurate and timely processing of invoices and payments. You will collaborate with internal teams and external vendors to resolve discrepancies and maintain strong relationships that facilitate efficient operations. Your expertise in financial data analysis and proficiency with accounting software will support our commitment to delivering exceptional CX solutions. Join us in a dynamic, hybrid work environment where you can contribute to our growth while honing your professional skills.

Your Role :

• As an Accounts Payable Communication Specialist, you will play a critical role in ensuring the smooth functioning of our financial operations and managing email boxes. In this leadership role you will triage all incoming emails, and prioritize all invoices, notices, communications or tasks based on the severity of their condition or importance, ensuring that the most critical needs are addressed first and any key issues are escalated to management.
• Invoice Management : Promptly receive, review, obtain necessary approvals, and accurately code, input, scan, and file invoices.
• Payment Processing : Schedule and prepare a variety of payment methods including Wires, Checks, ACH & SafePay.
• Conflict Resolution : Address any discrepancies that arise relating to purchase orders, contracts, invoices, or payments.
• Three-Way Matching : Verify inventory invoices through a three-way match process (purchase orders, receiving packing slips, and invoice).
• Batch Preparation : Compile and input invoice batches daily into legacy and new systems (i.e., Great Plains, Sage 300 systems, Net Suite).
• Vendor Relations : Assist in vendor set-up and conduct regular maintenance to ensure accuracy.
• Sales Tax Review : Assess and review sales tax when necessary, maintaining compliance.
• Historical Record Maintenance : Preserve historical records by efficiently scanning and filing documents.
• SmartConnect Utilization : Upload accounts payable invoices utilizing for streamlined processing.
• Mail Distribution : Handle the distribution of daily corporate mail and manage accounts payable payments.
• Analyze accounts payable data for month end accruals.
• Journal Entries : Prepare necessary journal entries as the situation requires.
• Memo Recommendations : Recommend and process debit or credit memos with appropriate documentation for adjustments.
• Expense Report Support : Provide backup in approving Navan expense reports as needed.
• Relationship Building : Cultivate and maintain productive relationships with both internal teams and external vendors to enhance operational effectiveness.
• A minimum of 3 years of experience in high-volume accounts payable processing.
• Proficient in Excel, including skills in pivot tables, VLOOKUP, sorting, and filtering.
• Familiarity with Outlook and Gmail, including advanced functions like search and labeling.
• Demonstrated knowledge in high-volume electronic invoicing processes.
• Ability to analyze financial data and produce insightful reports.
• Working familiarity with reporting systems such as Great Plains, Microsoft Dynamics, Sage 300, and NetSuite.
• Exceptional organizational skills with a proven capacity to prioritize tasks effectively.
• Detail-oriented mindset with accuracy and reliability at the forefront of your work ethic.
• Strong professional communication skills, both written and verbal.
• Ability to thrive in a fast-paced, rapidly evolving organization.
• A proactive attitude, ready to take on additional responsibilities as necessary.

What We Offer :

Are you ready to make a direct impact on the company and be rewarded for your performance?  Are you ready to take on a new challenge?

Must be authorized to work in the United States on a full-time basis for any employer. No agencies or third-party resumes, please.

Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.