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The Accounts Payable Lead will report to the AP Supervisor and is primarily responsible for the day-to-day accounts payable functions including processing and payment of invoices in a fast paced, high-volume A / P environment.
Essential Responsibilities
Process, verify and reconcile various types of accounts payable invoices
File / Transact electronically open and paid vendor invoices and receivers accurately
Process ACH, Check, and Credit Card Payments
Analyze accounts payable transactions to ensure compliance with internal controls and accounting policies.
Prepare Positive Pay Files
Respond timely and professionally to vendor and internal inquiries regarding payments
Review and verify statements received from vendors for accuracy. Research and investigate vendor discrepancies, as well as internal inquiries in a timely manner. This may involve interaction with other departments within the company.
Facilitate and process patient refunds requiring manipulating data via Excel
Support the month end close including credit card statement coding and support for importing data sets
Collaborates with Supervisor and adjacent departments to streamline processes and recommends improvements to AP policies and procedures
May be required to run errands to local bank and post office periodically
Provides back up to AP Associate for staff coverage
Skills And Abilities
Must be well versed in Microsoft Excel : importing / exporting data, VLOOKUP, Pivot Tables. REQUIRED
Must have excellent written and verbal communication skills
Must be able to communicate effectively with vendors and administration
Broad knowledge of accounting software (currently using QuickBooks & integrating to new ERP system)
Must display professionalism and understand discretion
Ability to process high volumes of complex invoices accurately
Must be a team player who is detail and process oriented with the ability to multi-task.
Must be able to walk between 0.3 miles and / or have reliable transportation for trips to the local post office and bank
Experience / Educational Requirements
A minimum of 3-5 years Accounts Payable processing experience.
Knowledge of general accounting practices and procedures to include understanding of cash and accrual basis accounting
Experience with multiple entities / "Under one-roof" a plus
Experience with QuickBooks Enterprise Desktop and / or DocStar a plus