Admin Jobs in Gresham, OR

Diplomat Motors is looking for a dependable, detail-oriented Accounting Clerk to support daily accounting operations at our dealership. This role is critical to keeping our books clean, transactions posted accurately, and schedules up to date.

We’re looking for someone who is organized, consistent, and takes pride in accuracy. The right person will be comfortable handling a high volume of transactions, following clear processes, and working closely with the Controller and office team to keep operations running smoothly.

This is a great opportunity for someone with dealership accounting experience (or strong bookkeeping/accounting support experience) who wants to grow in a fast-paced automotive environment.

$18 - $20 hourly

Daily Transaction Posting & Reconciliation

• Post daily dealership transactions accurately and on time
• Assist with bank and credit card reconciliations
• Maintain clean accounting schedules and investigate discrepancies

Payables, Expenses & Vehicle Costs

• Enter and process vendor bills, invoices, and expenses
• Track vehicle-related expenses and ensure costs are posted to the correct units
• Assist with check runs and payment tracking
• Communicate with vendors and internal departments to resolve billing issues

Deal Support & Interdepartmental Coordination

• Support clean accounting handoff of deals from sales/finance/admin
• Verify that the deal paperwork and accounting-related documentation are complete
• Coordinate with Title, Deal Processor, and Sales Admin on missing items or corrections
• Help maintain accuracy across funding, inventory, and accounting records

Month-End & Reporting Support

• Assist the Controller with month-end close tasks and schedule cleanup
• Identify and flag aged items, posting errors, or unusual balances
• Maintain organized records for audits, reconciliations, and reporting
• Follow SOPs and help improve consistency in day-to-day accounting processes

• 1+ years of accounting, bookkeeping, or dealership office experience preferred
• Automotive dealership accounting experience is a strong plus
• Strong attention to detail and accuracy with data entry
• Ability to stay organized and manage repetitive tasks with consistency
• Comfortable working in a fast-paced environment with deadlines
• Basic to intermediate Excel / Google Sheets skills
• Strong communication skills and a team-first attitude
• Experience with Dealer Management Systems (DealerTrack experience is preferred)

• Two high-performing locations selling 140+ vehicles per month
• Proven systems, strong leadership, and clear expectations
• Performance-focused, no-drama culture
• Expansion plans with real advancement opportunities

We value integrity, accountability, and people who show up ready to work.