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Accounting Specialist

Department: Finance
Job Type: Full-Time
Work Arrangement: On-Site
Industry: Industrial Services / Inspection / Oil & Gas
Start Date: ASAP
Pay: $20–$25/hour

Position Overview

We are seeking an Accounting Specialist to support the day-to-day accounting and financial operations of a growing industrial services organization.

This position will play an important role in maintaining accurate and timely financial records across multiple entities, supporting month-end close, general ledger activity, reconciliations, accounts payable, expense reporting, and other accounting functions.

The ideal candidate has a strong accounting foundation, is comfortable working across multiple priorities, and can operate effectively in a fast-paced environment.

Key Responsibilities

Month-End Close & General Accounting

• Support timely and accurate month-end close across multiple entities.
• Prepare journal entries and accounting system interfaces.
• Maintain accurate financial records within QuickBooks or similar accounting/ERP systems.
• Assist with financial reporting and supporting documentation.
• Help identify and resolve accounting discrepancies.

General Ledger & Reconciliations

• Perform monthly balance sheet and general ledger reconciliations.
• Research and resolve discrepancies.
• Ensure accounting records remain complete, accurate, and consistent across multiple entities.
• Maintain appropriate documentation supporting reconciliations and financial transactions.

Accounts Payable

• Review and process vendor invoices.
• Match invoices against purchase orders and receiving documentation before payment.
• Verify invoice accuracy and appropriate approvals.
• Ensure vendors are paid accurately and according to established payment terms.
• Assist with resolving vendor and payment discrepancies.

Expense Reporting & Credit Card Administration

• Support employee expense reporting and corporate credit card administration.
• Assist with Concur reporting, reconciliation, and expense tracking.
• Monitor expense documentation and coding for accuracy.
• Provide spend visibility and reporting to accounting leadership.

Billing & Payroll Support

• Cross-train on billing and payroll processes.
• Provide backup coverage during high-volume periods, absences, or month-end activities.
• Assist with maintaining continuity across accounting operations.
• Support order-to-cash activities as needed.

Qualifications

• 2–5+ years of accounting or related financial experience.
• Working knowledge of:
  • General ledger accounting
  • Month-end close
  • Journal entries
  • Balance sheet reconciliations
  • Accounts payable
  • Financial reporting
• Experience with QuickBooks or similar ERP/accounting software.
• Strong attention to detail and commitment to financial accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong communication, organization, problem-solving, and follow-through skills.

Preferred Qualifications

• Associate degree in Accounting, Finance, Business, or a related discipline.
• Experience supporting order-to-cash workflows.
• Previous experience within industrial services, oil & gas, field services, inspection, construction, manufacturing, or a similar environment.
• Experience with Concur or comparable expense-management platforms.
• Familiarity with GAAP and audit processes.

Work Environment

• Full-time, on-site position.
• Standard business-hour availability required to support operational and accounting needs.
• Occasional extended hours may be required during month-end close or other critical accounting periods.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance

Position Impact

The Accounting Specialist will help ensure accurate and consistent financial operations while improving visibility into financial performance and supporting the continued development of reliable accounting processes.

. Skillset Required: Month-end close, General ledger accounting, Journal entries, Balance sheet reconciliations, Accounts payable, Financial reporting, QuickBooks, ERP accounting software, Attention to detail, Communication, Organization, Problem-solving, Follow-through, Order-to-cash workflows, Concur, Expense management platforms, GAAP, Audit processes