Information technology Jobs in Gresham, OR

Job Title

Performs a variety of documentation coordination, and data input retrieval, analysis and development duties in support of the Human Resources department.

Job Summary

Serves as a resource to district staff, prospective employees, and external stakeholders in the compilation and dissemination of information. Works with new hires to ensure the accuracy of new hire paperwork and to ensure the completion of all pre-employment requirements.

Essential Duties

Coordinates the collection, review, and processing of new hire paperwork for all College positions, ensuring compliance with legal requirements and college processes. Reviews new hire paperwork to ensure accuracy and completion; completes associated service tickets.

Coordinates and serves as the primary point of contact for pre-employment background checks and background check renewals of current employees in accordance with college, program, and funding requirements; tracks and follows up on employment authorization documentation, including updating temporary work authorization, in compliance with federal laws.

Provides customer service and responds to inquiries and requests for information from candidates, managers and staff.

Compiles data for dissemination and prepares and maintains a variety of reports, records, logs, and similar items. Reviews and audits employment documentation for accuracy and recommends appropriate process changes. Establishes and maintains filing systems.

Collects, tracks, and enters benefits data into the OEBB system. Follows up with employees on missing documentation. Sends change data to payroll and other staff as needed to close out requests.

Provides back up support for processing employment changes. Inputs a variety of employment data into College systems; processes personnel transactions, including new hires, transfers, promotions, resignations and retirements.

Creates process documentation. Recommends modifications and improvements to programs and related processes.

Assists with data cleanup and audit projects.

Additional Duties

Supports recruitment activities such as placing advertisements, scheduling and coordinating interviews, and preparing recruitment and outreach materials.

Performs all other duties as assigned.

Minimum and Desired Qualifications

Minimum Qualifications Education: Associates degree in human resources, information technology, business administration or related field Experience: One (1) years of related human resources experience Proficiency in Microsoft Word, Excel, and Outlook Equivalent combinations of education and experience may be considered on a year for year basis.

Preferred Qualifications Experience onboarding new employees and/or facilitating employee position changes Experience with applicant tracking systems Human Resources experience in public sector, unionized work environments, or similarly complex organizational environments.

Additional Qualifications and/or Knowledge, Skills and Abilities (KSAs)

Ability to: Review detailed information and recognize when data is inaccurate. Organize, track, and prioritize multiple workstreams. Takes initiative with a focus on employee experience when ambiguous problems are presented. Follow established business processes, but recommend improvements when gaps are discovered. Collect, input and extract data from a variety of HRIS software programs Learn, interpret and apply multiple collective bargaining agreements, health and welfare benefits programs and payroll functions and processes Answer questions from end users on technology applications, processes and procedures Stay current on laws, practices and trends in human resources technology, privacy and release of information Communicate a variety of complex laws, guidelines, initiatives and policies. Establish and maintain effective relationships with departments and others contacted in the course of work Perform multiple duties simultaneously with constantly changing priorities and deadlines Demonstrate a strong customer service orientation Maintain confidentiality and demonstrate discretion, initiative and good judgment. Ensure efficient and timely delivery of program services, projects and activities Use a variety of technologies and software programs, such as Microsoft Office Suite, college payroll systems and other software programs.

Knowledge of: Human Resources information systems software and tools Best practices in employee onboarding and offboarding Database, word processing, and spreadsheet software programs Basic financial, fund accounting, human resources, and payroll concepts and terminology Data collection, input and extraction techniques.

Working Conditions and Important Information

This is an on-site position during the probationary period of 6 months. After the probationary period, this position may be eligible for remote work on a hybrid basis. Any remote work requires prior approval and must comply with MHCC Remote Work policies and administrative regulations. Remote work must be within the states of Oregon or Washington.

Work is typically performed in a normal office environment while sitting at a computer terminal. Visual eye strain and repetitive hand/wrist motion for data entry and keyboarding functions.

Salary Placement Initial salary placement will be based on years of applicable education, full-time equivalent experience, and other job-related qualifications at the sole discretion of the College and in accordance with all applicable state and federal laws. Please include all relevant education and full and part-time experience (including unpaid and volunteer experience) in your application that you want the College to review towards potential placement. Hired employees will not have an opportunity to update past experience or appeal initial placement after the time of hire.

Benefits

The following is a brief description of the benefits offered by Mt. Hood Community, this is intended to be a summary only any errors or omissions are unintentional. Please refer to benefit booklets, plan documents, college policy and regulations for more detailed information. COLLEGE PAID BENEFITS Health Benefit Options MHCC is a member of the Oregon Educators Benefit Board (OEBB) which administers Medical, Dental, Vision, Life Insurance, Accidental Death & Dismemberment (AD&D), Long Term Disability (LTD) and Employee Assistance Plan (EAP). The effective date of employer-provided benefits is the beginning of the month after the employee's date of hire at MHCC, unless otherwise indicated. Available medical, dental and vision plans and rates are available at Important Retirement Information: Make sure you are enrolled in the medical, dental and/or vision plans you want when you retire. Retirement is not considered a Qualified Status Change (QSC) so you cannot add or change plans at the time of retirement. In order to ensure that a spouse/domestic partner and/or eligible dependent can be covered when you retire you will need to enroll them on MHCC's policy at the open enrollment period prior to your retirement date even though they may be covered under another policy. The College pays the employer portion of the premiums during double coverage periods. Although the College pays the employer portion of premiums during any double coverage period, double coverage is discouraged other than prior to retirement as it incurs additional expenses to the College. Coverage for domestic partners is a taxable benefit under IRS guidelines. Appropriate taxes will be deducted from your payroll. Other College Paid Insurances Life Insurance Coverage = $50,000 Accidental Death & Dismemberment (AD&D) Coverage = $50,000 Long Term Disability (LTD) Approved benefit claims begin after 90-day elimination period. Maximum benefit is 66 2/3 of monthly salary; benefit may be adjusted based on other income received by retirement benefits.

• Employer Paid Tax Sheltered Annuity MHCC contributes $100.00/month to a tax-sheltered annuity (TSA) 403 (b) on behalf of the employee as a benefit. It is up to the employee to establish an account with an approved investment/insurance companies.
• Public Employees Retirement Plan (PERS) Consistent with PERS rules, the employee contributes 6% of their gross salary into an Individual Account Program (IAP) with PERS. The contribution is set up automatically. At the time of retirement, based on one of the following programs, a monthly pension benefit is calculated. Please refer the Public Employees Retirement System (PERS) website for detailed information on retirement benefits: Public Employees Retirement System Tier One/Tier Two: hired by a PERS employer before August 28, 2003 and have an active account. Oregon Public Service Retirement Plan - OPSRP: hired on or after August 28, 2003 and do not have active account in the PERS Program.
• Tuition Waiver Plan Full-time employees, their spouses, domestic partners and children through the age of 23 will be entitled to tuition-free enrollment in MHCC courses. Application fee, College Service Fee per term and course fees are the responsibility of the employee.
• Employee Assistance Program (EAP) MHCC's Employee Assistance Program (EAP) is through Canopy which provides services to help people privately resolve problems that may interfere with work, family, and other important areas of life. The EAP provides FREE (no charge for utilization) and confidential services to employees and their dependents, living at or away from home, and all household members, related or not. MHCC employees, spouses/domestic partner, dependents and their eligible household members have eight (8) free EAP services per new issue, including relationship, family, stress, anxiety, and other common challenges. Employees must get a referral from the EAP for each issue for services to be covered. Employee Assistance Program (EAP) Link
• Use of MHCC Swimming Pool Full-time employees and dependent