Human Resources Assistant

The Human Resources Assistant is responsible for supporting the Director of HR in the day-to-day HR operations for all of Hamilton Parker’s locations.

The HR Assistant must reflect and represent Hamilton Parker’s core values, H.E.A.R.T. (History, Enthusiastic, Adaptive, Reputable, Team-oriented).

JOB RESPONSIBILITIES

• Provide excellent customer service to all associates by answering questions regarding payroll, benefits, employment questions, etc.
• Benefits : Assist with administration of the company’s benefits throughout the year (new hires, changes, terminations).

Reconcile monthly invoices to ensure accurate accounting of benefits.

Assist with recruiting : Review / update accurate job description with hiring manager. Post job internally and externally.

Attend job / career fairs. Recruit, pre-screen, and schedule manager interviews for potential hires. Send updates to candidates including those not chosen for the position.

Process all background checks, drug tests, credit checks and driving records for potential hires based on job requirements, complete references.

Create new hire packets and perform orientation for all new hires.

• Scheduling / organizing quarterly new hire meetings.
• Create and maintain complete and confidential files on each associate. Process, verify and maintain associate documentation.
• Schedule and conduct Paycor / SOP trainings for new hires.
• Scheduling / organizing quarterly 401(k) meetings.
• Distribute and track new hire and annual performance reviews.
• Help with creating biweekly HR newsletters to all associates.
• Checking / adjusting hours in Paycor and reaching out to associates and supervisors, to adjust time.
• Backup for payroll function, when needed. Eventually taking over weekly payroll processing.
• Assist with wellness activities for all associates (includes quarterly wellness newsletter, biometric screenings, flu shots, competitions, etc.).
• Assist with creating / updating SOP’s and tracking new hire training.
• Process Worker’s Compensation claims : Process all WC paperwork, keep accurate filing.
• Work with the MCO and TPA on claim status. Work with the injured worker and managers on light duty and return to work status.

Process WC payroll reports and pay premium, display accurate certificate of coverage. Complete and file annual OSHA 300 log.

• In conjunction with the Facilities & Safety Manager : Attend monthly safety meetings.
• Schedule and conduct internal safety meetings. Schedule external safety trainings (fire extinguisher, first aid / AED / bloodborne pathogens.

Collect monthly fire extinguisher & AED logs. Attend monthly safety walkthroughs. Update safety policies and training as needed.

• Complete all requests for unemployment and employment verification information in a timely manner.
• Help cover front desk reception during lunch and Saturdays as scheduled and other breaks when needed.
• Help organize company engagement and philanthropy events.
• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• 4-year degree or equivalent.
• Microsoft Word, Excel, and Outlook experience.
• Strong attention to detail.
• Ability to work and communicate effectively with all levels of personnel and management.
• Ability to prioritize and re-prioritize on an on-going basis.
• High level of organization.
• Ability to work independently with little supervision required.
• Ability to remain calm while working under pressure in a busy environment.
• Ability to maintain confidentiality related to sensitive company and associate information.

WE OFFER

• Medical
• Dental
• Vision
• 401(k) with company match
• Company paid life insurance, short-term disability & long-term disability
• Generous paid time off
• Employee discounts
• Volunteer time off

We are an equal opportunity employer.