Executive Administrative Assistant Lead

Executive Administrative Assistant Lead

This position will supervise non-exempt Executive Assistants within the Executive Office. You will perform a variety of complex and sensitive administrative duties to support Executive Management.

What You'll Do :

• You will supervise non-exempt Executive Assistants within the Executive Office, including establishing team goals, individual goals, and on-going performance coaching and management.
• You will perform high-level administrative responsibilities, including scheduling meetings, taking and delivering confidential messages, and composing routine and non-routine written correspondence for assigned Executives. Coordinate and calendar the daily schedule, including meetings, conferences, and travel. Schedule and coordinate travel itineraries, ground transportation and related meetings.
• You will respond to incoming calls from employees, members, vendors and others, providing general information and referring calls of sensitive nature to appropriate area.
• You'll diplomatically handle complaints / inquiries as they develop independently. Coordinate business relationships with staff, members, Auto Club Alumni, vendors, and professional organizations.
• You will assist with preparing budgets, annual and monthly forecasts and cost performance review as well as other financial reports. Make recommendations regarding budgeting needs and trends to the Executive Staff, when requested.
• You'll assist in the coordination of Events / Meeting planning (Board and Executive / Manager level) for the Executive(s) including coordinating contracts with hotels, vendors, etc., as required.
• You will handle identified administrative responsibilities in the Executive Office such as oversight of employee event tickets, corporate contribution tracking and reconciliation, and annual reconciliation of entertainment expenses.
• Prioritize conflicting needs, handle matters expeditiously, proactively rather than reactively, and follow through on projects to successful completion, most often with deadline pressures.
• You'll advise, coordinate, and collaborate on special projects which are highly complex, and involve creation and oversight of multifaceted teams. Make decisions and take action to meet objectives independently.
• Manage the processing of invoices, contracts, and other written correspondence with other departments, members, legal agencies, vendors, and professional organizations.
• You will maintain current knowledge of organization's projects, goals, and objectives. Attend department meetings, training workshops, and seminars. Develop working relationships with internal departments for support, information, and assistance.
• Perform other duties and responsibilities as assigned or required, such as the ERS Critical Response Team.

What You'll Need :

The starting pay range for this position is : $84,100.00 - $111,900.00.

Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.

Remarkable benefits : Health coverage for medical, dental, vision 401(K) saving plan with company match AND Pension Tuition assistance PTO for community volunteer programs Wellness program Employee discounts

Auto Club Enterprises is the largest federation of AAA clubs in the nation. We have 14,000 employees in 21 states helping 17 million members. The strength of our organization is our employees. Bringing together and supporting different cultures, backgrounds, personalities, and strengths creates a team capable of delivering legendary, lifetime service to our members. When we embrace our diversity we win. All of Us! With our national brand recognition, long-standing reputation since 1902, and constantly growing membership, we are seeking career-minded, service-driven professionals to join our team.

AAA is an Equal Opportunity Employer

The Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).