Executive Administrative Assistant

Executive Administrative Assistant

Be the Right Hand to a Visionary Leader - Join Volution Development as an Executive Administrative Assistant!

Position Title : Executive Administrative Assistant

Company Name : Volution Development Group

Salary : $52,000 - $70,000+ per year, depending on experience + Performance Bonus

Industry : Commercial General Construction

Location : Houston, TX

Job Overview :

Volution Development Group is looking for a highly organized and proactive Executive Administrative Assistant to support the Owner of a dynamic and fast-growing commercial construction and real estate development firm. This full-time, on-site role is not your typical EA position - it's an opportunity to partner closely with the founder, gain deep exposure to business operations, and contribute meaningfully to the company's strategic execution. Ideal for someone with a construction or real estate background looking to grow into a Chief of Staff-level role.

Who We Are :

At Volution Development, we're not just building commercial spaces - we're building businesses. As a vertically integrated company operating at the intersection of construction, real estate, and entrepreneurship, we approach every project with a business-owner mindset. That same approach extends to how we build our team.

Why Work with Volution Development?

Direct Access to Leadership : Work directly with the founder on high-priority initiatives.

Growth-Oriented Roles : This position is designed to evolve into a Chief of Staff role.

Broad Industry Exposure : Gain insight into construction, development, and executive operations.

Entrepreneurial Culture : We reward initiative, innovation, and results.

Tight-Knit Team : Communication, respect, and flexibility are at the core of our culture.

Key Responsibilities :

Manage calendar, scheduling, inbox, and administrative priorities for the Owner.

Oversee the duties of the administrative assistant and audit all construction related documentation that comes through the office including but not limited to AIA forms and Lien Wavers.

Prepare meeting agendas, take notes, and coordinate follow-ups with the project management team, suppliers, and subcontractors.

Serve as a liaison with internal staff, clients, investors, and external partners.

Coordinate travel, company events, and personal admin tasks as needed.

Support property tracking, due diligence, and development reporting.

Help implement and improve systems to streamline operations and drive growth.

Qualifications :

3+ years experience supporting an executive or business owner in a fast-paced environment.

minimum of 2 years of hotel / hospitality experience

Background in commercial construction or real estate (e.g., as a property manager, broker, or EA in a related firm).

Proficient with Google Workspace, Microsoft Office, and project management tools (e.g., Trello, Asana, BuilderTREND, CRMs).

Strong organizational, communication, and problem-solving skills.

Comfortable handling confidential and time-sensitive information.

Bachelor's degree preferred.

Soft Skills & Traits :

Organized, detail-oriented, and effective at keeping others aligned and on track.

Privy to upcoming industry changes with AI and comfortable with using latest AI software models

Proactive and independent - anticipates needs and takes initiative without being asked.

Confident communicator with professionalism and poise across all interactions.

Adaptable team player who enjoys a variety of tasks and challenges.

Ambitious and growth-minded - ready to step into leadership responsibilities over time.

Benefits : Bi-weekly pay cycle

Performance bonuses and Employee profit sharing

Paid Time Off (vacation, holidays, sick days)

Paid training and certifications

Travel project per diems

Company events and uniforms

Personal tech package (smartphone or tablet)

Work Schedule :

Full-Time | Monday - Friday (Weekend flexibility as needed)

Work Location :

In office (at Volution Development's primary office location)

Equal Opportunity Employer Statement :

Volution Development Group is proud to be an equal opportunity employer. We welcome team members of all backgrounds, recognizing that diverse perspectives fuel innovation and growth. We do not discriminate on the basis of race, religion, color, gender, sexual orientation, age, disability, or any other legally protected status.

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Compensation details : 52000-70000 Yearly Salary

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