Executive Assistant

Primary Responsibilities and Essential Functions

• Responsible for the handling of a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Prioritize inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements.
• Responsible for confidential and time sensitive material and uses a high degree of discretion.
• Prepare routine and advanced correspondence including letters, memoranda and reports. Writes error-free, eloquent emails and letters.
• Responsible for the department-wide ordering of office supplies.
• May direct and lead the work of others.
• Responsible for reconciling credit card expense reports monthly.
• Provide sophisticated calendar management.
• Manage incoming calls, and prioritizes phone messages, emails and mail.
• Handles executive calls and visitors with grace, sophistication and professionalism.
• Act as a liaison to other departments across the organization.
• Perform other job related duties as requested.

Qualifications

• At least 1 year of work experience including excellent grammar and organizational skills.
• Working knowledge of general office equipment.
• Demonstrate a high level of responsibility and display good judgment, accuracy and discretion.
• The ability to work well in a team environment, handle stress in a constantly changing environment, and multi-task various projects and / or situations under pressure.
• Excellent customer service skills.
• Have interpersonal skills to deal effectively with all business contacts.
• Professional appearance and demeanor.
• Work varied shifts, including weekends and holidays
• Mastery knowledge and computer skills including Microsoft Word and Excel
• High school diploma or equivalent
• Able to effectively communicate in English, in both written and oral forms.
• Good work ethics.
30+ days ago