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Accounts Payable Specialist

Accounts Payable Specialist

Emergency Restoration XpertsCharlotte, NC, United States
3 days ago
Job type
  • Full-time
Job description

EARTH. FIRE. WATER. AIR.

If you wield the power to harness these elements, keep reading...

Emergency Restoration Experts (ERX) has been in business since 2013. We are a growing company providing superior emergency property restoration services restoring structural and personal property caused by water, fire, mold, storm, biohazard, and other conditions. We serve customers with our mission in mind, "Every time we interact with others, we do so to improve their lives." With over 10 years of experience, ERX is an industry leader that demonstrates a commitment to and customer satisfaction by following the best practices and industry standards to meet the needs, wants, and desires of our customers. We have a vision that one day we will become the "Titans" of the Restoration Industry.

So, what does it mean to be a TITAN?

To be a TITAN for ERX means you not only know the industry but that you truly believe in our core values. Having said that...

OUR CORE VALUES

WORK HARD & HAVE FUN DOING IT

OWN IT

FAITH

FAMILIES FIRST

GROWTH-DRIVEN MINDSET

Summary of Responsibilities

Under general supervision from the Controller performs duties associated with the accounting and administrative functions of the Finance Division.

Essential Duties and Responsibilities

  • Process outgoing payments in compliance with ERX policies and procedures.
  • Perform day-to-day financial transactions, including verifying, classifying, recording, and filing accounts payable data and vendor records.
  • Code and enter invoices into the accounting system with appropriate account codes.
  • Receive and review incoming invoices for accuracy, completeness, and compliance with company policies. Verify and investigate discrepancies, if any, by reconciling vendor accounts and monthly vendor statements
  • Facilitate payment of invoices due by sending bill reminders and contacting clients
  • Generate reports detailing accounts payables status.
  • Understand expense accounts and cost centers.
  • Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)
  • Understand software modules used in the Invoicing / AP processes.
  • Performs other duties as assigned

Required Education, Skills and Experience

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

  • High School Diploma or GED
  • Must have experience using QuickBooks
  • Able to work in a fast-paced environment
  • 2-3 years' experience as an Accounts Payable Clerk or in a similar role
  • Language Skills - Ability to read and comprehend simple instructions, correspondence, and memos. Ability to write letters and prepare other documents as needed. Proofreads work.
  • Mathematical Skills - Ability to add, subtract, multiply, and divide in all units of measure for basic algebraic calculations.
  • Reasoning Ability - Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving few concrete variables in standardized situations.
  • Computer Skills - Knowledge of computer workstations and peripheral equipment; knowledge of database, spreadsheet, email, and word processing software.
  • Experience managing multiple accounts, and interactions with both internal and external customers.
  • Must be able to effectively and clearly communicate orally and in writing in English.
  • Vision - Ability to view documents, multiple screens, and read handwritten documents.
  • Strong interpersonal and organizational skills required.
  • Ability to work independently and as part of a team.
  • Ability to multi-task

    • Requirements

    Competencies

    To perform the job successfully, an individual should demonstrate the following competencies :

  • Attention to Detail
  • Organizational Skills
  • Problem Solving : Identifies and resolves problems in a timely manner.
  • Oral Communication : Speaks clearly and persuasively; Participates in meetings.
  • Written Communication : Writes clearly; able to read and interpret written information.
  • Teamwork : Contributes to building a positive team spirit
  • Diversity : Promotes a harassment-free environment
  • Ethics : Treats people with integrity and ethically
  • Organizational Support : Supports the organization's goals, values, and code of ethics.
  • Judgment : Exhibits sound and accurate judgment; Includes appropriate people in decision-making process; Makes timely decisions
  • Planning / Organizing : Prioritizes work activities; Uses time efficiently.
  • Professionalism : Focuses on solving problems; Treats others with respect and consideration; Accepts responsibility for own actions
  • Quality : Demonstrates accuracy and thoroughness; Monitors own work to ensure quality
  • Quantity : Meets productivity standards; Completes work in timely manner
  • Safety and security - Observe safety and security procedures; Reports unsafe conditions; Uses equipment and materials properly.
  • Follow-up - Must be organized and able to follow up on statuses and ensure completion of tasks.
  • Dependable : Is consistently at work and on time

    • Employment At-Will

    Employment is voluntarily entered, and employees are free to resign at will at any time - with or without cause. Similarly, the company may terminate the employment relationship at will at any time - with or without notice or cause, so long as there is no violation of applicable federal or state law.

    Physical Requirements

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

    While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms; and talk and hear. The employee is frequently required to use hands to finger, handle, or feel. The employee must be able to lift and carry 10 lbs. (i.e. laptop, monitor) to move it as needed. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job while in the office. The noise level in the office work environment is usually quiet. The work environment generally consists of indoor heated and cooled office space.

    NATURE OF JOB DESCRIPTION

    The statements made in this job description are not intended to create a contract. The job description should not be construed to constitute contractual obligations of any kind or a contract of employment.

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    Account Payable Specialist • Charlotte, NC, United States