Executive Assistant and Office Manager

Job Description

Bluewater provides comprehensive and innovative solutions for managing the lifecycle of large format lithium-ion batteries and utility scale solar panels. As a startup committed to further developing a circular economy, we innovate in the reuse, recycling, and resale of EV, e-mobility, material handling equipment, and energy storage technologies to promote sustainability and resource efficiency. We're on an exciting mission to reduce inefficiencies and enable a secondary marketplace for renewable energy equipment.

Bluewater is seeking a proactive and detail-oriented Executive Assistant and Office Manager who will be working directly with the company's CEO. In this role, you will support the office of the CEO by proactively managing administrative tasks, serving as a point of contact for communications, and assisting in leadership initiatives, while also managing the day-to-day operations of the office. The ideal candidate is highly organized, professional, and able to balance multiple priorities with discretion and efficiency.

Requirements

Key Responsibilities

• Calendar management, including scheduling and coordinating appointments, meetings, and travel itineraries to ensure efficient use of time.
• Serve as the primary point of contact for internal and external communications with the office of the CEO, maintaining professionalism and discretion.
• Prepare materials, agendas, and presentations for executive meetings, board sessions, and other leadership gatherings.
• Track, review, and reconcile expense reports and budgets related to the CEO's activities, ensuring accuracy and compliance with company policies.
• Support ad hoc deal-related activities such as contract review, third-party logistics coordination, and cross-functional collaboration.
• Build and maintain strong relationships with internal stakeholders, clients, partners, and board members to facilitate effective communication and collaboration.
• Oversee the day-to-day operations of the office, acting as the primary liaison with building management.
• Manage purchasing and inventory of office supplies, equipment maintenance, and vendor relationships, monitoring and maintaining office budgets.
• Plan, coordinate, and execute company-wide events, meetings, and gatherings such as retreats, celebrations, and conferences.

Qualifications

Benefits

Why Bluewater?

Location