Director of Finance and Administration

Fulltime

Salary Range - $100,000 - $115,000

For over 40 years, the Southern New Jersey Perinatal Cooperative (The Cooperative) has been at the forefront of developing innovative strategies in maternal and child health care.

We work to improve the region's health by educating communities, advocating for system improvements, and engaging with stakeholders.

The Cooperative is a private, nonprofit 501(c)(3) coalition of healthcare professionals and consumers licensed by the New Jersey Department of Health as the maternal and child health consortium serving the seven counties of South Jersey.

The Cooperative is an equal employment opportunity employer. We welcome and encourage all qualified candidates to apply for employment with our agency without regard to abilities, age, race, ethnicities, gender identities, sexual orientations, religious and political beliefs, socio economic status, educational levels, military / veteran status, or any other characteristics.

The Cooperative offers a competitive benefit package :

• Medical, Dental, Life, Long Term Care, Free AAA Basic Membership
• Generous Paid Time Off
• 10 Paid Holidays
• Staff Development
• Tuition Reimbursement
• Employee Assistance Program
• Flexible Spending Account
• Dependent Care Account
• 401K - SNJPC contributes 4% after one year of work anniversary

Our biggest perk "Summer Flex" and Hybrid Work Schedule

The Director of Finance and Administration exercises administrative control over all aspects of the financial operations, including budget preparation, financial policies, procedures, controls and reporting systems, data collection, analysis, and statistical reporting, budgeting, cash flow and coordination of audit activities.

Reports to the President and CEO and works with all levels of the organization to improve SNJPC / FHI financial health. Oversees the overall administration of all SNJPC / FHI offices and the Human Resources Department.

Essential Functions :

• Contribute to the Cooperative's commitment to equity and continuous quality improvement that aligns with the agency's mission, goals, and advancement.
• Effectively cross-collaborate with agency staff, leaders, and board members to foster a comprehensive approach of information sharing, working committees, and collective representation.
• Routinely disseminate relevant information, presentations, training, and learning opportunities for internal program and agency staff.
• When applicable, will participate in relevant staff development opportunities (training, summits, conferences, etc.) to increase skill development, elevate program goals, and engage staff members with timely key learnings.
• Designs and directs financial asset control by establishing, monitoring, and enforcing policies and procedures.
• Prepares budgets by establishing schedules, collection, analyzing, and consolidating financial data, recommending plans to Board Treasurer and Finance Committee.
• Achieves financial objectives by scheduling expenditures, analyzing variances, initiating corrective actions, and providing status of financial condition.
• Complies with federal, state, and local legal requirements by studying existing and new legislation, enforcing adherence to requirements, filing financial reports, and working with agency auditing firm to complete fiscal audit.
• Supervises all finance staff and the day-to-day financial operations and planning.
• Provides staff support to Board and Board Committees, including Finance Committee and others as assigned by President & CEO.
• Maintains confidentiality by keeping all information confidential, except as approved for release by Executive Director, Board or Board Committee.
• Responsible for directing and managing the smooth workflow of the day-to-day office and clerical activities performed by the Cooperative support staff.
• Supervise Associate Director of Human Resources and consult on human resources issues as necessary.
• Oversee office operations and matters relating to facilities, company liability and other insurance. Work with the Assistant Director of Administration on tasks related to building upkeep and change.

Negotiate / manage project-related contracts with consultants, contractors, and suppliers. Negotiate property leases and company liability insurance.

Oversee the annual review of employee benefit programs; assesses benefit needs and trends; designs and conducts educational programs on company benefit programs;

works with outsourced benefits companies to enroll, maintain, and terminate employee coverage.

Oversee and manage the agency's 401(k) account by ensuring the plan is administered in accordance with plan documents. Ensures the plan complies with all laws and regulations.

Prepare, sign, and submit annual Form 5500 to the IRS.

Performs other duties as assigned.

Requirements

• Bachelor's degree in business administration, finance, or related field; Master's preferred with CPA licensure.
• 5 - 10 years' experience working in non-profit business management, including single audit and grants management.
• Ability to understand and solve complex problems which require follow-up with both internal and external constituencies.
• Ability to perform complex analysis using advanced spreadsheets and other data analysis tools and systems.
• Strong critical thinking skills; able to conceptualize ideas and work in a fast-paced, dynamic, and multifunctional environment requiring creativity, innovation, foresight, and judgement.
• Strong management skills including planning, delegation, motivation, giving and receiving feedback, conflict resolution, communication, oral and written skills.
• Valid driver's license, car, and current insurance policy.

Physical Requirements :

• Must be able to see to read documents and hear well enough to communicate with others.
• Must be able to write, type on a computer, and use a telephone.
• Must be able to operate a motor vehicle.
• Must be able to lift up to 10 pounds.
• Additional requirements to be determined with input from Director and HR.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment :

Occasionally travels to sites where traffic, weather, and other environmental conditions may be encountered; otherwise works in a climate-controlled professional office environment generally free from hazards and other adverse working conditions.