RECEPTIONIST / ACCOUNTING ASSISTANT
CFS has partnered with a family-owned, trailblazing company in providing innovative solutions through collaborative partnerships with their clients.
Upholding the highest standards of professionalism and integrity, our client exceeds industry expectations by delivering top-quality, turn-key solutions.
Apply today and be part of a legacy where respect, accountability, and unparalleled performance defines company ethos!
ABOUT THE COMPANY :
- Family-owned company family-oriented culture!
- Employee recognition events, fun company celebrations and events.
OVERVIEW OF THE RECEPTIONIST / ACCOUNTING ASSISTANT ROLE :
- Process billing payment documents accurately and efficiently.
- Receptionist ensures timely payment to all suppliers / vendors.
- Reconcile credit card receipts with the general ledger and record deposits.
- Maintain and update vehicle files monthly, including sending out vehicle spreadsheets.
- Manage collections on accounts as per aging reports.
- Receptionist prepares financial statements and reports upon request, assisting with annual audits as necessary.
- Support the Bookkeeper with various accounting duties including AR Billing, payables, and collections.
- Coordinate payment to subcontractors in collaboration with Project Managers, distributing checks to subcontractors and employees.
- Organize office events and celebrations, including coordinating birthday lists and card signings.
- Receptionist monitors office supplies and facilitates ordering when necessary.
- Manage appointment calendar, attendance board, and conference room reservations.
- Provide receptionist services including welcoming visitors, answering phones, directing calls, and collecting payments.
- Support office operations by maintaining the filing system and managing documentation.
- Perform other duties as required to ensure smooth office operations.
PREFERRED QUALIFICATIONS FOR RECEPTIONIST / ACCOUNTING ASSISTANT ROLE :
- College degree preferred. High school diploma or GED required.
- The Receptionist needs a valid Pennsylvania Driver's License.
- Basic to intermediate Excel skills, proficiency utilizing 10-key by touch is required.
- 5+ years of relevant work experience, or equivalent of education and experience.
- Experience working in a high-volume AR / AP, fast-paced environment.
- Construction industry experience preferred.
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