Paralegal

General Statement of DutiesPerforms responsible paralegal work under the general supervision of a Real Estate CommissionAttorney.

• Distinguishing Features of the ClassAn employee in this class serves as a division paralegal and is responsible for a variety ofassignments which may include but not be limited to drafting, reviewing, and approving for form andlegality various legal instruments;
• providing litigation support; handling complaints and inquiries of a legalnature from the general public; administratively maintaining a law office;
• and performing administrativedatabase entry and report production. Work includes legal research, as well as research into government,title, and court records;
• and generally requires that the employee independently handle certain complexadministrative tasks such as handling more detailed or difficult projects or cases;

compiling data for avariety of required and complex reports; producing reports; and tracking deadlines. Employees maypresent findings with preliminary legal analysis subject to attorney review.

Work is considered advancedand requires tact and discretion in handling more technical or confidential matters in the program areas.

Work requires sound judgment and initiative, and a high degree of accuracy and attention to detail.Work is performed under the supervision of the Director and Assistant Director of Regulatory Affairs andis evaluated through observation, conferences, and the quality and effectiveness of work completed.

Duties and ResponsibilitiesEssential Duties and TasksConsults the North Carolina General Statutes and agency rules and regulations regularly.

Procedures, precedents, or model legal documents are available for most work assignments, but generallyrequire some interpretation or modification.

Provides close and direct support to attorneys involved in administrative and civil litigationconnected with the business of the North Carolina Real Estate Commission.

Drafts notices of hearing, routine pleadings, motions and orders in licensing and civil cases.Coordinates and prepares witnesses, performs research, writes legal memoranda, organizes,summarizes and prepares physical and documentary evidence, and coordinates discovery in bothadministrative and civil litigation.

Researches title to real property, deeds of trust and other documents from Register of Deeds,property tax records, and civil and criminal court judgments, pleadings, and other state and federal courtrecords, using both the Internet and paper documents.

Conducts correspondence relating to the above duties and handles multiple cases and taskssimultaneously.Writes informational materials on legal topics related to Real Estate License Law, Commissionrules, real estate brokerage, and real estate transactions generally.

Reviews and verifies records and reports for correct information; processes documents based onreview and verification; files and retrieves materials;

changes / adds / deletes various database information;re-indexes information; makes corrections; uploads and imports various documents.

Maintains and updates databases requiring knowledge of and ability to interpret and apply rules,regulations, and procedures.

Manages time share project registrations, database, and annual renewals of time share projects.Manages child support revocation cases and acts as liaison to the Division of Social Services.

Types correspondence, briefs and special projects for the Director of Regulatory Affairs andother attorneys in the Regulatory Affairs Division.

Compiles and generates reports on case status and activity and open files.Receives and responds to telephone and internet inquiries from licensees and the public.

Assists other professional and administrative staff as needed.Additional Job DutiesPerforms other duties as required.Recruitment and Selection GuidelinesKnowledge, Skills and AbilitiesPossesses a full understanding of the paralegal function.

Employee is generally given specificinstructions on the goal of each assignment. Work is, generally, reviewed upon completion by thequalitative assessment of an attorney.

Considerable knowledge of the Administrative Procedures Act, the Rules of Civil Procedure, theRules of Evidence, the North Carolina Real Estate License Law and Real Estate Commission rules, and thestatutory and common law governing real estate transactions and real estate brokerage.

Considerable knowledge of standard legal research techniques, both on and off-line.Working knowledge of case, statutory, and common law.

Some familiarity with the law of estates in land conveyancing and title records.Working knowledge of judicial and quasi-judicial procedures and the rules of evidence.

Ability to perform legal research in accordance with preliminary instructions as to methods orapproach, source material available, and policy and precedent of the office.

Ability to summarize facts and evidence, and prepare legal instruments.Ability to communicate clearly and logically in oral and written form.

Thorough knowledge of automated office systems including word processing, spreadsheet designand usage, and other related resources.

Thorough knowledge of modern office practices and procedures, and ability to use correctgrammar, vocabulary, and spelling.

Knowledge of departmental operations and functions.Skill in customer service problem-solving and conflict resolution.Accuracy and attention to detail.

Ability to gather and give basic information and instructions on departmental programs basedupon inquires.Ability to arrange and place records, reports and files into a proper sequence and develop systemsfor retrieval and storage of departmental records.

Ability to gather and compile materials from a variety of sources.Ability to operate computer, printer, scanner, and other equipment required by the job.

Ability to establish and maintain effective working relationships with the general public,supervisor, Commission officials, clients and employees.

Physical RequirementsMust be able to physically perform the basic life operational support functions of standing,walking, fingering, talking, hearing, and repetitive motions.

Must be able to perform sedentary work exerting up to 10 pounds of force occasionally and / or anegligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Must possess the visual acuity to compile and compute data and statistics operate a computerterminal, proof read materials, and do extensive reading.

• Desirable Education and ExperienceGraduation from a certified school for paralegal training and one year of experience as a paralegal;
• or graduation from a four-year college or university with a degree in English, journalism, or a degreedirectly related to the area assigned and one year of substantive paralegal experience;
• or graduation fromhigh school and five years of paralegal experience performing delegated, substantive legal work or anequivalent combination of training and experience;
• and courses in related information technology withconsiderable administrative and office management experience at a journey level, with some at theadvanced journey level;

or an equivalent combination of training and experience. DISCLAIMERPlease note this job description is not designed to cover or contain a comprehensive listing of activities,duties or responsibilities that are required of the employee for this job.

Duties, responsibilities andactivities may change at any time with or without notice.recblid ti2dp5i9hss48dgkwvfvt2ry9ml6f5