Commercial Construction Assistant Project Manager

The Assistant Project Manager is an integral part of the Project Team responsible for the coordination of construction, and providing technical and field support to Project Managers, Superintendents, and Subcontractors.

Essential Duties & Responsibilities-

• Enforce the company safety program in accordance with the company's best practice policies, local, state, and federal laws.
• Participate in industry organization; represent the Company at networking functions, career fairs, trade shows, etc.
• Develop new business relationships with Owners, Architects / Engineers, Construction Managers, and Subcontractors to ensure future business opportunities.
• Manage document control including electronic document file management, hyperlinking of pertinent information (i.e. RFIs, submittals, sketches, and inspections), notification of updates, and assistance to all team members.
• Create and maintain the master document list of drawings, specifications, and sketches throughout the life of the project.
• Manage the submittal process including creation of the submittal log, receipt of submittals, compliance review, submission, logging, tracking, and distribution to the project team.
• Manage the RFI process including creation of RFIs, submission, logging, tracking, and distribution to the project team.
• Document all site meetings, including but not limited to owners, subcontractors, and quality control meetings, issuing meeting minutes timely.
• Maintain the electronic as-built drawings and / or set of red-line as-built plans.
• Assist the project manager in the management of the cost control system to ensure budget compliance. Track all potential change orders, owner change orders, and subcontractor change orders and prepare monthly costs to complete analysis.
• Assist the Project Manager and Superintendent with documentation, permit tracking, scheduling of inspections, contacting subcontractors, and other miscellaneous tasks.
• Participate in project quality control management. If a Quality Control Manager is not assigned to the project take primary responsibility for preparatory meetings prior to the start of each definable feature of work, initial and periodic follow-up inspections, preparation, and distribution of rework lists to the responsible subcontractors.
• Manage project close-out information including receipt of required documentation from subcontractors, electronic assembly and / or compiling binders of close-out documents, and transmission of all required information.
• Participate in the project turnover process. If a Quality Control Manager is not assigned to the project take primary responsibility for, the preparation of a final completion list and distribute rework lists to the responsible subcontractors.

At the time of substantial completion, conduct a final punch list meeting with the Owner and / or Architect. Prepare the final punch list, distribute the punch list to the responsible subcontractors, and track the completion of all punch list items.

• Mentor and train project team members to support their growth and development within the organization.
• Use the latest technology and software to complete projects as assigned.

Knowledge, Experience, and Special Skills Required-

• Bachelor’s Degree in Construction Management, Business, Engineering, or related field.
• Must have a minimum of 2-3 years of experience in commercial construction.
• Proficiency in Microsoft Office 365, Procore, and Bluebeam as well as an understanding of Primavera scheduling and BIM.
• OSHA 30-hour, First Aid and CPR certifications.
• LEED GA accreditation at a minimum, specialty accreditation a plus.
• Strong written and verbal communications skills
• Ability to assess and prioritize multiple tasks, projects, and demands.
• Excellent organizational and interpersonal skills
• Trustworthy, and self-motivated personality characteristics
• Ability to perform all of the above in a digital / paperless environment

Job Demands-

Individuals should be able to reach above and below, stoop and bend, sit, walk and stand. Individuals should also be able to lift, carry, and / or move items up to 50lbs.

May be exposed to heavy machinery / equipment, hazardous chemicals, and extreme weather conditions. Minimum of 40 hours per week required.

Works hours will vary depending on project specifications and may involve weekends and night work.

Additional Note-

The above statements are intended to describe the general nature and level of the work required. They are not exhaustive lists of all duties and responsibilities, knowledge, skills, abilities, physical job demands, and working conditions associated with the job.

The successful candidate will seek additional duties to master.

EEO Statement-

All qualified applicants to Coakley & Williams Construction are considered for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran’s status, or any other protected characteristic.

All applicants must be authorized to work lawfully in the United States of America, the Company does not sponsor employees for visas.