Executive Assistant Full Time Days

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Executive Assistant

The Executive Assistant provides an advanced level of support to multiple executives within the Executive Office. This will involve managing office functions, coordinating meetings, maintaining calendars, supporting financial / budget functions, preparing presentation materials, writing minutes, preparing business correspondence, and special projects at the executive / senior leadership level.

Responsibilities Include But Are Not Limited To The Following

• Organize and expedite the flow of work through the Administration Dept., initiate follow?up action, and serve as a resource to others in the facility.
• Heavy, complex calendar management for the executive and senior leaders.
• Compose and produce business correspondence, reports, confidential documents and / or forms, and related materials.
• Ensure confidentiality and protect access to sensitive information.
• Answer and route telephone calls, convey information, advise clients on departmental procedures, respond to inquiries or requests for information or refer to supervisor, as appropriate.
• Coordinate with Facilities Management Services for building?related activities and repairs.
• Support faculty and staff in financial transactions such as equipment / supplies procurement, and accounting for travel expenses, reimbursements.
• Research and gather data for reports. Conduct preliminary analysis of data. Recommend report content and format to display findings most effectively.

Preferred Qualifications

Shift : Days

Hours : 8 : 00am - 4 : 30pm

Weekly Hours : 40

Type : Full?Time

FTE : 1.0

Seniority level

Mid?Senior level

Employment type

Full?time

Job function

Administrative

Industries

Hospitals and Health Care

Salary Range

$28.03 / hr $49.45 / hr

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