Receptionist

Job Description

RECEPTIONIST

2-3 months)

Brea, CA

M-F : 8am-5pm

POSITION PURPOSE

The Receptionist is responsible for answering phones, greeting guests and providing various administrative support for the office.

ESSENTIAL FUNCTIONS

• Average percent of time
• 40% Answering phones
• 20% Scanning of invoices and indexing them
• 5% Cash receipts - collecting checks and logs it in
• 10% Opening and distributing mail
• 10% Distribution of job related AP, progress releases, etc
• Job related invoices, progress releases, etc. are to be organized and distributed by project and division # to respective Project Accountant Current list will be provided
• Preliminary Notices distributed to contract admin
• 5% Prepare outgoing mail such as addressing mail, scheduling FedEx & UP for pick up
• 10% Monthly / Occasional Administrative Responsibilities
• Maintain the First Aid Supplies Cabinet
• Handles vending machines
• Orders supplies for the kitchen
• Other administrative responsibilities as needed Back up for AP entry
• Schedule building maintenance as instructed by Accounting Manager

KNOWLEDGE, SKILLS & EXPERIENCE

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

• Minimum of 2 years in a receptionist or administrative role
• Background in construction experience is preferred
• Ability to multitask, juggle multiple priorities, and prioritize responsibilities
• Ability to work under pressure in meeting specific responsibilities
• Must have excellent organizational skills
• Must have excellent communication and written skills
• Ability to interact with a variety of individuals at all levels
• Must have a pleasant and positive demeanor
• Must have moderate computer skills in Excel, Word and Outlook applications
• Ability adapt to changes of the company’s needs
• Ability to follow up and follow through on tasks and projects

COMPETENCIES

• Effective communication
• Critical thinking
• Time management / multitasking
• Detail oriented
• Service oriented
• Analytical thinking
• Punctual

EDUCATION

• High school diploma.
• Some college education a plus.

PHYSICAL REQUIREMENTS

• Most time spent in an indoor office environment
• Sitting at a desk for prolonged periods of time
• Occasional lifting of files and boxes up to 20 lbs
• Pushing / pulling of file cabinets
• Extended visual use of a computer screen
• Frequent typing

Requirements

Receptionist - Brea, CA M F : 8am-5pm KNOWLEDGE, SKILLS & EXPERIENCE The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job.

Minimum of 2 years in a receptionist or administrative role Background in construction experience is preferred Ability to multitask, juggle multiple priorities, and prioritize responsibilities Ability to work under pressure in meeting specific responsibilities Must have excellent organizational skills Must have excellent communication and written skills Ability to interact with a variety of individuals at all levels Must have a pleasant and positive demeanor Must have moderate computer skills in Excel, Word and Outlook applications Ability adapt to changes of the company’s needs Ability to follow up and follow through on tasks and projects