Assistant to the Dean

Job Description

Assistant to the Dean (College of Medicine)-(STA014098)

Organization

H0621 Office of the Dean

Description

Provides professional staff support to the Dean of within the Tilman J. Fertitta Family College of Medicine (COM) in matters affecting all academic areas.

Advises on academic, organizational and institutional matters. Interfaces with senior staff to address concerns and brings projects to completion.

Analyzes and assists in the development of strategies to meet university and COM goals.

Conducts strategic analysis to be used in the planning of COM endeavors, both internal and external to the university.

Works with leadership of COM to ensure objectives are met.

• Provides evaluation, input, and guidance to the Dean on short-term and long-range planning activities. Coordinates the activities of the Dean and facilitates proper time management of his activities.,
• Participates in academic policy development, including drafting policies and reviewing policies prepared by others.
• Coordinates academic processes, promotion and tenure, faculty hiring, faculty evaluations.
• Coordinates the preparation of various COM reports.
• Assists the Dean and senior staff with ad hoc problem solving.
• Represents the Dean on committees and other cooperative projects.
• Performs other job-related duties as assigned.

EEO / AA

Qualifications

Bachelors and 5 years experience

Education : Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline;

or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed.

Experience : Requires a minimum of five (5) years of directly job-related experience.

Additional Job Posting Information :

This position will report directly to the Vice President of Medical Affairs for UH Health and Dean of the Tilman J. Fertitta Family College of Medicine - Dr.

Stephen J. Spann. The ideal candidate for this position will possess strong communication and organizational skills.

A key responsibility of this role involves scheduling and calendar management duties, such as soliciting and reviewing meeting requests, prioritizing appointments, and coordinating the schedule with internal and external parties.

They must also provide other high-level administrative management support, including (but not limited to) preparing, processing, and entering all financial documents and information such as vouchers, journal entries, travel cards, and procurement expense reports.

Additionally, they will need to assist with ongoing teams and task force initiatives such as Student Council, Inclusive Excellence, etc.

and prepare materials and strategies for presentation to division-wide committees and task forces.

Experience with supporting executive leadership is strongly preferred.

• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.

Salary : Commensurate with Experience / EducationRequired Attachments by Candidate : Resume, Cover Letter / Letter of Application