Responsibilities and Duties
- The Associate Director of Procurement supervises various buying staff and manages the day-to-day activities of the procurement Department.
- Coordinates procurement planning and execution with Procurement Director. Advises / guides buyers and University faculty and staff on the most appropriate and practical approach to completing each project, including the most appropriate procurement method.
- Prepares contract and solicitation documents necessary to conduct the widest range of procurement and contracting practices permitted by applicable law and policy.
Solicits bids and proposals, conducts pre-bid meetings, and bid openings, and prepares all correspondence and documents necessary for final contract award, including submission to the Board of Public Works, the University System Office and the Board of Regents.
- Reviews supplier bids / proposals and contracts for appropriateness and compliance with terms and conditions. Regularly involved in negotiations relating to a variety of contracts, including, but not limited to, capital construction / renovations, facilities maintenance, complex services, commodities, and information technology.
- Leads and manages IT-related initiatives in Procurement including business process design and requirements identification, system testing, fit / gap analysis and issue resolution, preparation of end-user documentation and training, and execution of other conversion activities.
Qualifications and Skills
- Bachelor's degree and five years procurement experience; preferably public procurement, with two years experience at management / supervisory level.
- Ability to manage multiple priorities with tight deadlines and work independently, with consultative supervision.
- Ability to communicate effectively, both in writing and orally, including high-level public meetings.
- Competence in analyzing data to improve department management and institutional compliance. Skill in managing staff and resolving differences among diverse groups.
High-level decision-making ability.
Knowledge of public procurement law, principles, and best practices for contract administration and supply chain management.
Preferred Qualifications :
CPPO, C.P.M, CPSM Certifications or obtaining certifications within 2 years of hire is also preferred.
Organization : Administration & Finance Division
Primary Location : Main Campus
Job Posting : May 2, 2024
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